Recruitment Specialist (CA Based Client) | Hybrid Setup

INTELASSIST INC.; Quezon City; Hybrid; PHP 400,000 - 600,000; Full time

Job summary

A leading staffing organization in Quezon City is seeking an Offshore Source / Recruiting Administrator to enhance their recruiting team. The ideal candidate will possess agency recruiting experience and be adept in sourcing across various non-IT functions. Skills in communication, organization, and familiarity with North American workplace norms are essential. This role offers a competitive salary, benefits, and career development in a supportive, family-oriented environment.

Benefits

Competitive Salary

Non-taxable Allowance

HMO Coverage after a month

Mentoring and development programs

Fixed Weekends Off

Qualifications

• Minimum of 5 years of recruiting experience, preferably with agency experience.
• Experience with international or North American clients is an advantage.
• Proven success in high-volume sourcing and candidate engagement.

Responsibilities

• Support sourcing and talent identification through detailed job review.
• Draft and send outreach messages to candidates.
• Track all sourcing activity in Bullhorn ATS.

Skills

Strong written communication

Agency recruiting experience

Tech-savvy

Organizational skills

Detail-oriented

Education

Bachelor’s degree in Human Resources, Psychology, Business Administration

Tools

Bullhorn ATS

LinkedIn Recruiter

Google Workspace

Job description

Job Highlights:

• Competitive Salary

• Non-taxable Allowance

• HMO Coverage after a month

• Mentoring and development programs for career growth opportunities

• Employee engagement activities

• “Family-oriented” culture

• Fixed Weekends Off

• Hybrid Set Up - Onsite Onboarding

Job Description:

We are seeking a highly accountable and experienced Offshore Source / Recruiting Administrator to support our recruiting team. This individual will play a key role in identifying and engaging top talent across a variety of non-IT functions. The ideal candidate will have strong agency recruiting experience, excellent written communication, and be deeply familiar with North American workplace communication norms.

This role requires someone who is tech-savvy, organized, and committed to long-term success in a performance-driven environment

Duties and Responsibilities:

1. Sourcing & Talent Identification

   1. Review detailed job descriptions and interpret hiring manager needs.

   2. Search, screen, and shortlist candidates using LinkedIn, Bullhorn, and external databases.

   3. Generate Boolean search strings and leverage advanced filters to improve candidate match quality.

   4. Maintain a strong talent pipeline for active and forecasted roles.

2. Candidate Outreach & Engagement

   1. Draft and send customized outreach messages to candidates.

   2. Introduce roles in a professional, culturally fluent tone that aligns with North American communication norms.

   3. Coordinate interest handoffs to our lead recruiter; no phone or video calls required initially.

   4. Maintain a professional, brand-aligned candidate experience throughout the sourcing process.

3. Recruitment Admin Support

   1. Track all sourcing activity in Bullhorn ATS including status updates, notes, and next steps.

   2. Ensure all candidate records are clean, current, and complete with appropriate tags and source attribution.

   3. Support resume formatting, manual uploads, and candidate tracking spreadsheets as needed.

4. KPI-Driven Execution

   1. Meet weekly and monthly performance metrics (e.g., candidate outreach volume, lead conversion rate).

   2. Adapt to recruiter feedback and continuously refine sourcing strategy based on results.

   3. Participate in regular check-ins and provide progress updates to the recruiting team.

Qualifications:

• Education: Bachelor’s degree in Human Resources, Psychology, Business Administration, or a related field.

• Minimum of 5 years of recruiting experience, with a strong preference for prior agency and staffing experience.

• Proven success in high-volume sourcing and candidate engagement.

• Experience working with international or North American clients is an advantage.

• Strong employment stability and a desire to build a long-term career within the organization.

• References and Reasons for leaving current career will be taken into account.

• Prior experience in sourcing or recruiting with any of the following roles is preferred:

  • General admin and customer service

  • Sales

  • Project Managers

  • Accountants

  • H&S and Sustainability

  • HR

  • Geologists

  • Engineers

• Technical Skills:

  • Bullhorn ATS or equivalent (e.g., JobDiva, Greenhouse, Lever).

  • LinkedIn Recruiter proficiency and strong Boolean search knowledge.

  • Google Workspace: Gmail, Docs, Sheets, Calendar.

  • Comfort with Slack, Microsoft Teams, Zoom.

  • CRM or data hygiene experience is a plus.

• Soft Skills:

  • Exceptional written English, professional tone, and attention to cultural nuance.

  • High level of accountability and ownership of tasks.

  • Receptive to feedback and willing to iterate through processes.

  • Detail-oriented and data-conscious with strong organizational habits.

  • Interested in long-term career growth with a client-focused mindset.

About Intelassist

Established in 2007, Intelassist is a remote staffing organization that originated from a collaboration between US-based industry professionals and an experienced operational team in Manila, Philippines. Our US team brings over 20 years of experience in engineering, manufacturing, IT, finance, and high-level operations, while our Manila-based team offers over 15 years of experience in delivering exceptional support to global enterprises.

Our coast-to-coast US offices, in collaboration with our dedicated employees in the Philippines, enable us to deliver results to clients in various markets and for a wide range of roles. With over 15 years of experience in the BPO industry, Intelassist places a strong emphasis on organizational resilience and social stewardship to foster lasting, meaningful partnerships within our team and with our clients.

At the core of our business lie our people. Our ability to recruit, train, and, most importantly, retain exceptional team members is not only what enables Intelassist to attract the region’s finest talent but also what bestows stability upon our clients through reduced turnover and tangible outcomes.

With a workforce of slightly over 1,000 employees, we strike a balance – substantial enough to possess profound insight into the Business Process Outsourcing (BPO) industry, yet intimate enough to maintain the family-like, high-energy work atmosphere that our candidates seek.

At Intelassist, we specialize in sourcing, training, and retaining top-tier talent, each exclusively dedicated to meeting our clients’ unique needs. Our proven track record and local presence ensure that Intelassist clients enjoy increased productivity, reduced staff turnover, and significant cost savings.

WHY INTELASSIST?
We grow together. We value your effort. We aim to empower you.