Recruitment Operations Coordinator

Tahche Outsourcing Services Inc; Pasig; On-site; PHP 446,400 - 669,600; Full time

Job summary

A leading staffing firm is seeking a Recruitment Operations Coordinator to support recruitment efforts in a fast-paced environment. The role involves coordinating candidates, scheduling interviews, and maintaining accurate records. The ideal candidate has over 5 years of experience in staffing and recruitment, with leadership experience in various industries. This full-time position operates on a US shift in an onsite setup.

Qualifications

• 5+ years of professional experience in full-cycle staffing and recruitment.
• Experience leading teams in staffing, recruitment, hospitality, fashion & retail, and event settings.
• Ability to develop and implement innovative staffing strategies.
• Understanding of budgeting and cost management for staffing and events.
• Ability to work effectively in a diverse environment.

Responsibilities

• Coordinate job postings across platforms and social channels.
• Schedule interviews on behalf of Talent Managers.
• Maintain records in the Applicant Tracking System (ATS).
• Assist with onboarding logistics for new talent.
• Track attendance data and flag discrepancies.

Skills

Full-cycle staffing and recruitment

Team leadership

Innovative staffing strategies

Cultural competency

Tech-savvy

Tools

Hubspot CRM

Applicant tracking systems

Google Workspace

Canva

Slack

Calendly

Job description

About the job Recruitment Operations Coordinator

Our Partner Client connects iconic brands with exceptional talent. Headquartered in NYC and trusted nationwide, we specialize in premium staffing for events, hospitality, fashion, and retail, temp-to-perm, and beyond. Fast. Polished. People-first.

As a Recruitment Operations Coordinator, you support the day-to-day execution of staffing and recruitment efforts by coordinating candidate outreach, scheduling, onboarding, and documentation. You ensure smooth, timely processes and maintain accurate records in a fast-paced, high-volume environment, playing a key role in delivering an exceptional experience for both clients and candidates.

This is a full-time role, on a US shift and on an Onsite set-up.

If you have the right skill set, this may be your opportunity to enter this fast-growing organization.

DUTIES AND RESPONSIBILITIES

Talent Recruitment

Coordinate job postings across platforms and social channels in alignment with hiring needs.

Schedule interviews on behalf of Talent Managers and ensure candidates are properly prepped.

Maintain timely and accurate records in the Applicant Tracking System (ATS).

Support in-person casting efforts, including scheduling talent, preparing materials, and post-casting notes.

Assist with sourcing talent for niche roles or last-minute needs using approved platforms and agency databases.

Talent Operations

Assist with onboarding and orientation logistics for new talent.

Coordinate communications for the talent pool, including scheduling updates, reminders, and policy rollouts.

Create and manage up-to-date talent lookbooks for client submission.

Help organize orientation and training by assisting with sign-ups, materials, and attendance tracking.

Conduct daily tracking of field staff time & attendance data and flag discrepancies or performance concerns to Talent Managers.

Take post-event performance feedback and assist in logging information.

Administrative Support

Aid with collecting receipts and expenses tied to talent travel, wardrobe, or training sessions.

Maintain organized documentation for compliance, event feedback, and talent progression.

Collect and compile post-event images for use on social channels and weekly meetings.

Assist with department-wide initiatives and special projects across staffing, training, and communications.

QUALIFICATIONS

5+ years of professional experience in full-cycle staffing and recruitment for permanent and/or temporary roles.

Proven Leadership Experience

Demonstrated experience leading teams, particularly in staffing, recruitment, hospitality, fashion & retail, and event settings.

Innovative Recruitment Strategies

Expertise in developing and implementing innovative staffing strategies to attract top talent.

Financial Acumen

Understanding of budgeting and cost management in relation to staffing and events.

Cultural Competency

Ability to work effectively in a diverse environment, understanding the nuances of different cultures and backgrounds.

• Tech-Savvy : Familiarity with Hubspot CRM and Marketing Hub, applicant tracking systems, Slack, Calendly, Canva, and Google Workspace.