Receptionist/Secretary

GainStrong; Makati; On-site; PHP 100,000 - 400,000; Full time

Job summary

A growing company in Makati is seeking a Receptionist/Executive Secretary to handle communications, visitor management, and various office tasks. Candidates should be graduates with proven experience in similar roles. Key responsibilities include processing applications, coordinating with HR, and maintaining office supplies. This position is crucial for daily operations and involves multitasking and organizational skills.

Qualifications

• Proven experience as Receptionist/Executive Secretary.

Responsibilities

• Handle requests between the company and building admin.
• Process applications and follow up on requirements.
• Greet and lead visitors to their destination.
• Coordinate with HR for interviews.
• Manage office supplies and other needs.
• Ensure public areas are clean and tidy.

Skills

Communication skills

Organizational skills

Multitasking

Education

Graduate of Business Administration or related course

Job description

Qualifications

• Graduate of Business Administration, Office Management or any other related course
• Proven experience as Receptionist/ Executive Secretary

Job Description

• Handling request/requirements between the company and building admin;
• Application processing & follow up , ex:gate pass, work permit , access card etc.
• Greeting and leading with visitors to according person
• Coordinating with HR for applicant's interview
• Pantry and office supplies, janitorial and other office needs
• Coordinating with housekeeper to maintain the public area clean and tidy
• Bulletin board updating
• Responsible in creating and preparing payment request for the existing official emails and requested account from the management
• Responsible for ensuring completeness of official forms in the office
• Responsible in vehicle request, drive's trip and vehicle maintenance process/reports
• Assist fire extinguisher annual refilling and monitoring
• Assist in any admin concern and related issues
• Perform other related tasks that may be required from time to time.