Quality Mgt System Administrator

Advanced Energy; Carmen; On-site; PHP 420,000 - 540,000; Full time

Job summary

Advanced Energy is seeking a Quality Management System Administrator in the Philippines. The role focuses on compliance with management system standards, regulatory requirements, and internal procedures through audits, CAR/CAPA closures, and documentation management.

The successful candidate will support RCCA analyses, monitor CAPAs, and assist with external audits, driving continuous improvement across the organization.

Qualifications

• Bachelor’s degree in Electrical or Electronics or related field.
• Experience in quality assurance, auditing, or compliance within a manufacturing firm.
• Strong understanding of Quality Management Systems (e.g., ISO standards) and regulatory requirements.
• Proficient in Microsoft Excel for data tracking and reporting.

Responsibilities

• Plan and conduct internal system and process audits in accordance with the approved audit schedule.
• Perform Gemba walks and spot checks to ensure real-time compliance and operational effectiveness.
• Document audit findings, secure acknowledgement from process owners, and issue detailed audit reports.
• Initiate and manage CARs, including tracking, follow-up, and verification of closure.
• Consolidate and present audit results through summary reports to highlight trends and risks.

Skills

Attention to detail

Problem solving

Independent worker

Education

Bachelor’s degree in Electrical or Electronics or related field

Tools

Excel

Microsoft Office

Job description

Job Description:

About Advanced Energy

Advanced Energy Industries, Inc. (NASDAQ: AEIS), enables design breakthroughs and drives growth for leading semiconductors and industrial customers. Our precision power and control technologies, along with our applications know-how, inspire close partnerships and innovation in thin-film and industrial manufacturing. We are proud of our rich heritage, award-winning technologies, and we value the talents and contributions of all Advanced Energy's employees worldwide.

Job Summary

The Quality Management System Administrator is responsible for supporting compliance with management system standards, regulatory requirements, and internal procedures through the execution of system and process audits. The role ensures timely closure of corrective actions (CAR/CAPA), evaluates root cause analyses, and monitors action effectiveness. It also manages audit documentation, reporting, and database updates while providing support for external audits, including pre-audit preparation and follow-through on findings to ensure full resolution and continuous improvement.

Key Responsibilities

Internal Audits

• Plan and conduct internal system and process audits in accordance with the approved audit schedule in reference to the applicable standards and procedures.
• Perform Gemba walks and spot checks to ensure real-time compliance and operational effectiveness.
• Document audit findings, secure acknowledgement from process owners, and issue detailed audit reports.
• Initiate and manage Corrective Action Requests (CAR), including tracking, follow-up, and verification of closure.
• Exercise authority to halt operations when critical non-conformities are identified; ensure resumption only after corrective measures are implemented.
• Consolidate and present audit results through summary reports to highlight trends, risks, and improvement opportunities.

CAPA Review & Monitoring

• Review Root Cause and Corrective Action (RCCA) analyses for completeness, accuracy, and effectiveness.
• Monitor implementation of corrective and preventive actions (CAPA) to ensure timely closure and sustainability.
• Verify effectiveness of implemented actions in eliminating root causes and preventing recurrence.
• Escalate overdue or ineffective actions to management and recommend further interventions.

Reporting & Documentation

• Maintain accurate and up-to-date audit records and databases (e.g., Excel or system tools).
• Generate periodic reports on audit outcomes, CAR/CAPA status, and compliance performance.
• Analyze data to identify trends and support continuous improvement initiatives.

External Audit Support

• Conduct pre-audit assessments to ensure readiness for external or certification audits.
• Coordinate with relevant teams to address and close external audit findings.
• Track and verify effectiveness of corrective actions related to external audits.

Qualifications

• Graduate of Technology or Bachelor’s Degree in Electrical or Electronics or a related field
• Proven experience in quality assurance, auditing, or compliance within a manufacturing firm.
• Strong understanding of Quality Management Systems (e.g., ISO standards) and regulatory requirements.
• Proficient in Microsoft Office applications, especially Excel (data tracking and reporting).
• High attention to detail, with strong problem-solving and decision-making capabilities.
• Ability to work independently and handle multiple priorities in a fast-paced environment.

Compensation

As part of our total rewards philosophy, we believe in offering and maintaining competitive compensation and benefits programs for our employees to attract and retain a talented, highly engaged workforce. Our compensation programs are focused on equitable, fair pay practices including market-based base pay, an annual pay-for-performance incentive plan, we offer a strong benefits package in each of the countries in which we operate.

Equal Employment Opportunity (EEO)

Advanced Energy is committed to diversity in its workforce including Equal Employment Opportunity for Minorities, Females, Protected Veterans, and Individuals with Disabilities.

We are committed to protecting and respecting your privacy. We take your privacy seriously and will only use your personal information to administer your application in accordance with the RA No. 10173, also known as the Data Privacy Act of 2012.