Purchasing Staff (Own Use)

Bricolage Group Of Companies; Carmona; On-site; PHP 100,000 - 400,000; Full time

Job summary

A leading company in the Philippines is seeking a Purchasing Officer based in Cavite. This role involves managing vendor relationships, preparing and tracking purchase orders, and ensuring timely delivery of supplies. The ideal candidate should have a relevant Bachelor's degree and at least two years of purchasing experience.

Qualifications

• At least 2 years of experience in a purchasing position.
• Computer literacy is required.
• Ability to learn new software/processes.

Responsibilities

• Research potential vendors and manage purchase orders.
• Maintain updated records of invoices and quotations.
• Prepare monthly Consumption Report of Office supplies.

Skills

Excellent communication

Interpersonal skills

Strong attention to detail

Organization skills

Negotiation skills

Education

Bachelor’s degree in any related business course

Tools

Microsoft Office Applications

Job description

KEY RESPONSIBILITIES

• Researching potential vendors.
• Responsible for purchase order preparation of HQ & WH Office & Cleaning supplies, tracking orders and ensure time delivery, quality checking of delivered items, and another related task.
• Responsible to secure a copy of supplier verifying receipts.
• Assists sorting of specs by supplier and prepare cost analysis for Manager’s review.
• Maintain updated records of invoices and quotations.
• Follow up with suppliers, as needed, to confirm or change orders.
• Responsible to process the receipts with Finance department for payment purposes.
• Work closely with the OU storekeepers to ensure alignment of deliveries, documents, and other related OU operations.
• Responsible for processing the system documents such as Delivery Orders, Tax Invoice, & IB limited to only for store reorders.
• Responsible to monitor and control the issuance and inventory of Office supplies for Head Office and Warehouse Office (A&B).
• Responsible to arrange the deliveries of office supplies and other related items as requested by HO.
• Responsible for preparing the monthly Consumption Report of Office supplies.
• Responsible for counter checking and settlement of the actual Inventory Report vs System qty.
• Responsible to monitor the Outgoing and Incoming of Boxes (Returnable and Lava Box) transactions.
• Perform any other duties as assigned by the management.

Job Requirements

• Bachelor’s degree of any related business course.
• At least 2 years of experience in a purchasing position.
• Computer literacy.
• Proficiency in Microsoft Office Applications (Excel, Word, etc.)

Required Skills

• Excellent communication, interpersonal and social skills.
• Ability to manage and handle multiple tasks.
• Ability to work with minimal supervision.
• Knowledge and ability to negotiate best supplier terms and pricing.
• Strong attention to detail and organization skills.
• Ability to learn new software/processes.
• Good understanding of supply chain procedures