Purchasing OfficerFilled

Dusit Thani Dubai; Davao City; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading hotel seeks a Purchasing Coordinator to manage procurement processes, maintain supplier relationships, and ensure timely deliveries. The ideal candidate will have a Bachelor's degree in Business Administration, strong communication skills, and at least two years of purchasing experience, preferably in the hospitality sector. Join our team and contribute to delivering exceptional guest experiences while promoting the hotel's values.

Qualifications

• At least 2 years in purchasing, preferably in hospitality.
• Good English communication skills, both written and spoken.
• Professional demeanor with strong interpersonal skills.

Responsibilities

• Receive purchase requests and forward them for pricing.
• Maintain purchasing logbooks and filing systems.
• Assist purchasing manager with documentation and approvals.

Skills

Communication

Interpersonal skills

Problem Solving

Education

Bachelor’s degree in Business Administration

Tools

Computer applications

Job description

Job Description

PRIMARY RESPONSIBILITIES:

• Receive purchase requests from other departments in the hotel and forward them to the purchasing manager for pricing.
• Call quotations from suppliers and arrange samples when required.
• Submit the purchase requisition to the requesting department with prices for signature and forward to the Financial Controller and General Manager for approval.
• Raise the LPOs.
• Assist the purchasing manager in all documentation.
• Make cash purchases for items not available on credit.
• Maintain purchasing logbooks and filing systems.
• Ensure all items are delivered on time.

ADMINISTRATIVE RESPONSIBILITIES:

• Ensure assigned tasks are completed effectively and timely, meeting hotel standards.
• Recommend corrective actions for variances in standards and budgets.
• Establish effective communication within and across departments.
• Communicate effectively with guests, subordinates, supervisors, and other section heads.
• Manage time efficiently to meet deadlines.
• Identify and resolve problems professionally.
• Assist others to ensure smooth and effective operations.
• File financial and administrative documents, including supplier contracts.
• Process office supply requisitions.

TECHNICAL RESPONSIBILITIES:

• Understand the roles and responsibilities of all department positions and perform tasks as required.
• Know and understand departmental and company policies to guide others.
• Recognize quality products and presentation standards.
• Check and improve service standards established by the company.
• Supervise staff activities to maximize revenue and minimize costs.
• Assist staff during busy periods.
• Maintain personal grooming standards.
• Conserve energy and water without compromising guest comfort.
• Manage waste through reduction and recycling, using resources efficiently.
• Know the requisition points and par stock levels for department supplies.

COMMERCIAL RESPONSIBILITIES:

• Communicate effectively with guests, clients, partners, and employees.
• Promote the hotel’s image and business as a good salesperson.
• Participate in community projects to enhance the hotel’s community relations.

HUMAN RESOURCES RESPONSIBILITIES:

• Objectively evaluate performance of self and others.
• Provide regular training to department employees.
• Motivate employees to grow within the company.
• Develop personal skills to become a better supervisor/manager.

RELATIONSHIPS:

• Report to the Purchasing Manager for daily operations.
• Coordinate with all departments to expedite processes.
• Interact with suppliers to obtain the best products at competitive prices.
• Perform other tasks in the absence of the Purchasing Manager.

OTHERS:

• Engage in continuous learning through own IDP.
• Perform any other duties assigned by superiors.

ACCOUNTABILITIES:

• Represent Dusit’s brand and values, delivering exceptional guest experiences and promoting Thai graciousness.

COMPANY CULTURE:

• Communicate and embody the company’s vision, mission, and values. Lead by example and cascade this culture to subordinates. "Proud to belong and to contribute".

CONFIDENTIALITY:

• Maintain confidentiality and secure storage of all intellectual property and data, both physical and electronic. Adhere to internet and email policies. Keep hotel, customer, and staff information confidential during and after employment.

JOB REQUIREMENTS:

• Bachelor’s degree in Business Administration or relevant field.
• At least 2 years of practical experience in purchasing, preferably in hospitality.
• Good English communication skills, both written and spoken.
• Proficient in computer applications.
• Possess professional demeanor with good communication and interpersonal skills.