Purchasing Assistant

Focusinc Group Corp.

Western Visayas

On-site

PHP 279,000 - 446,000

Full time

9 days ago

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Benefits offered by this job

Day 1 HMO

Incentives & allowances

Statutory benefits

13th month pay

Onsite medical

Engagement events

Referral program

Skills training

Annual leave

Job summary

FGC+ is seeking a detail-oriented Purchasing and Order Management Specialist to handle online purchases with multiple vendors, track orders, and generate accurate invoices. The role emphasizes Excel data management and responsive client service.

You will coordinate with vendors, resolve discrepancies, and ensure timely deliveries while maintaining organized records and clear communication with clients and stakeholders.

Qualifications

Strong attention to detail and organization to manage multiple orders and vendors.
Excellent communication with clients and vendors to resolve issues.
Proficient in Excel for data management and reporting.

Responsibilities

Purchasing and ordering management with multiple vendors and accurate placement.
Track orders from placement to delivery and update statuses in real time.
Create and maintain invoices and organized records.
Perform basic to intermediate Excel tasks and data integrity checks.
Respond promptly to client inquiries and coordinate resolutions with vendors.
Adapt to client instructions and communicate progress regularly.

Skills

Attention to detail

Organizational skills

Customer service

Communication skills

Tools

Excel

Vendor coordination

Job description

About FGC+

#SparkSuccess at FGC+!

Since 2011, FGC+ has been committed to transforming US businesses through our all-inclusive outsourcing solutions. Through the years, we've built strong remote teams, developed customized processes, and provided exceptional customer service, helping companies soar to new heights. Our dedicated professionals excel in supporting a diverse range of industries with unmatched dedication.

Driven by our core values of Empathy, Reliability, Possibility, and Growth, we are focused on #IgnitingPossibility and helping each team member unlock their full potential. At FGC+, we offer more than just a job; we provide a nurturing environment where work-life balance, mentorship, employee engagement, and continuous learning are the pillars of your success.

Here, you are more than just an employee—you are part of a team where you can truly thrive and make a difference.

About the Job:

We are seeking a detail-oriented and proactive individual to join our team as a Purchasing and Order Management Specialist. In this role, you will be responsible for managing online purchases with multiple vendors, ensuring accuracy and timeliness in order placement, tracking, and delivery. You will generate and manage invoices, maintain organized records, and handle data management tasks using Excel. Strong customer service skills are essential as you will respond to client inquiries and coordinate with vendors to resolve issues.

What You’ll Do:

Purchasing and Order Management

Handle online purchases with multiple vendors while ensuring accuracy and timely order placement.
Coordinate effectively with vendors to confirm order details, availability, and expected delivery timelines.

Order Tracking

Monitor and track all orders from placement to delivery.
Update order statuses in real time and proactively communicate any delays or issues to relevant stakeholders.

Invoice Creation

Generate accurate invoices for all completed orders, ensuring alignment with vendor and client specifications.
Maintain organized records of invoices for future reference and audits.

Excel and Data Management

Perform basic to intermediate tasks in Excel, such as maintaining purchase logs, updating inventory reports, and generating summary reports as needed.
Ensure data accuracy and integrity in all documentation.

Customer Service

Respond promptly to client inquiries and concerns, providing professional and solution-oriented support.
Liaise with vendors on behalf of the client to resolve issues, such as returns, exchanges, or discrepancies.

Flexibility and Client-Focused Execution

Adapt to and prioritize direct instructions from the client, ensuring alignment with their immediate needs and preferences.
Maintain open communication with the client to clarify expectations and provide updates on task progress.

What You’ll Bring:

Strong attention to detail and organizational skills to manage multiple orders and vendors.
Proficiency in Excel for data management and reporting.
Excellent communication skills to liaise with vendors and clients effectively.
Ability to work independently while adapting to client needs and priorities.
Problem-solving mindset to address and resolve issues promptly.

What we have to offer:

A company culture based on our purpose to bring out the untapped potential, creativity, and success in people, partnerships, and brands.
A culture built on the mission to develop high-functioning teams by providing an environment of constructive support and inspiration where people grow personally and professionally
A market competitive total compensation/rewards package including: