Proposal Specialist

Refinitiv; Manila; Hybrid; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Hybrid Work Model

Flex My Way

Grow My Way

Headspace app access

Flexible vacation

Mental Health Days off

Tuition reimbursement

Retirement savings

Employee incentive programs

Wellbeing resources

Job summary

Thomson Reuters in Manila seeks a Proposal Specialist to join the Proposal Resources team. You will collaborate across Sales, Legal, and SME groups to respond to RFPs, RFIs, and other procurement requests, ensuring compliant, high-quality submissions.

The role emphasizes leveraging Qvidian/Loopio for content, hosting kickoff calls, managing timelines, and driving process improvements while maintaining human-in-the-loop oversight to balance speed with accuracy.

Qualifications

• Bachelor’s degree (or international equivalent) required.
• Superior English written and verbal communication skills.
• Excellent organizational and interpersonal skills.
• Must take ownership of projects and meet deadlines.
• Ability to manage multiple priorities under pressure with tight deadlines.
• Strong attention to detail and accuracy.
• Strong technical aptitude and analytical skills; quick to learn new tools.
• Identify process improvements and elevate opportunities for improvement.
• Demonstrated soft skills; effective team collaboration.
• Proficiency with Microsoft Excel and Word.

Responsibilities

• Collaborate with Sales, Legal, and SMEs to respond to formal solicitations.
• Host kickoff calls and project touch-base meetings through RFx lifecycle.
• Respond to questions using Qvidian content and ensure compliance.
• Prepare customer-facing responses and required forms and disclosures.
• Leverage AI tools to streamline RFx review while maintaining human oversight.
• Maintain and enhance the proposal content repository (Qvidian) for efficiency.
• Report proposal activity and assist with metrics.
• Support Proposal Managers on complex solicitations and cross-functional collaboration.
• Explore generative AI to streamline processes and communications.
• Identify areas for process improvements to improve proposal success.

Skills

English proficiency

Ownership mindset

Deadline management

Analytical skills

Attention to detail

Team collaboration

Problem solving

Integrity

Education

Bachelor’s degree or international equivalent

Tools

Qvidian

Loopio

Microsoft Excel

Microsoft Word

Job description

Key Responsibilities

In this opportunity as a Proposal Specialist, you will:

Work closely with Manager of Proposal Resources, who will assign work projects and facilitate training and skill development.

Understand requirements of formal solicitations (RFPs/RFQs/RFIs) and other procurement vehicles from corporations, law firms, and government customers.

Collaborate with key internal partners (e.g., Sales team, Solutions Consultants, Legal, and other Subject Matter Experts) to complete and respond to formal solicitations. This includes hosting kick-off calls and project touch-base calls through the life of an RFx opportunity.

Using our proposal repository (Qvidian), respond to solicitation questions with accurate responses that are in compliance with solicitation requirements.

When necessary/applicable, write customer-facing responses to specific customer inquiries and assist with customer-requested forms, certifications, and disclosures related to a solicitation.

Leverage AI tools to streamline the RFx review process, support project management activities, and develop winning and compliant responses to our customers’ requirements, while maintaining "human-in-the-loop" oversight to ensure compliance and mitigate risk.

Work with the Knowledge Manager to help maintain and enhance our electronic repository of standard proposal content and question and answer pairs (in Qvidian), which are used to efficiently respond to solicitations and other procurement processes.

Report on proposal activity to assist with reporting metrics.

Other Responsibilities

Assist Proposal Managers on complex solicitations and collaborate with Procurement Associates and other team members as necessary.

Contribute to the ongoing development of best practices and streamlining of processes and tools to effectively manage the ever-increasing volume of workflow.

Explore uses of generative AI tools to further streamline PPM processes, improve project communications with internal partners and external customers, and reduce/eliminate bottlenecks in RFx project management.

Evaluate proposal success rates to identify potential areas for process improvements to help ensure our proposals evolve and improve over time.

Assist with miscellaneous projects as needed.

Required Qualifications

• Bachelor’s degree (or international equivalent) required.
• Superior English written and verbal communication skills.
• Excellent organizational and interpersonal skills.
• Must take ownership of projects and work to complete projects accurately and on time.
• Ability to work under pressure to manage multiple priorities, often with competing and tight deadlines.
• Strong attention to detail and accuracy.
• Strong technical aptitude and analytical skills; ability to learn new products/technologies quickly.
• Ability to identify process improvements and/or gaps and elevate those opportunities for improvement.
• Demonstrated soft skills, including the ability to effectively interact, communicate, and work well as a team member.
• Expert knowledge of the Microsoft Office Suite, particularly Microsoft Excel and Microsoft Word.
• Must possess a high level of integrity and professionalism.

Preferred Qualifications

• Experience with proposal writing, especially in response to formal solicitations.
• Tax background.
• Membership in a professional proposal organization such as the Association of Proposal Management Professionals (APMP).
• Experience with proposal management software (e.g., Qvidian, Loopio).

What’s in it For You?

Hybrid Work Model: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.

Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.

Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.

Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.

Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.

Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.

Making a Real-World Impact:We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all around the world.

About Us

Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news. We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them.

At Thomson Reuters, we’re not riding the AI wave — we’re reshaping the future of professional work across law, tax, compliance, and journalism. Here, you will collaborate with smart, ambitious people who thrive on solving complex problems, delivering market-leading solutions, and innovating with curiosity and care.

To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace. We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation here.

More information about Thomson Reuters can be found on thomsonreuters.com.