Project Coordinator

CEO Concierge Service Inc.; Taguig; On-site; PHP 400,000 - 600,000; Full time

Job summary

CEO Concierge Service Inc. seeks a Virtual Assistant to support CEOs with high-level administrative tasks, project coordination, and data management. The ideal candidate will be tech-savvy, proficient in CRM and project management software, and capable of producing quality work independently. Benefits include night differential pay and PH mandated benefits.

Benefits

PH Mandated Benefits

Night Differential

Paid Leaves

Holiday Premiums

Internet Allowance

Electricity Allowance

HMO

13th month pay

Annual Performance Appraisal

Qualifications

• Experience as a Virtual Assistant, CRM Manager, or similar role.
• Proficient in HubSpot and Monday.com.
• Intermediate to advanced skills in Canva.

Responsibilities

• Manage customer data and generate reports in CRM systems.
• Coordinate projects and track progress using Monday.com.
• Provide administrative support including scheduling and communication.

Skills

Data analytics

Communication

Organizational

Time-management

Tech-savvy

Tools

HubSpot

Monday.com

Canva

Job description

At CEO Concierge, we specialize in providing exceptional virtual assistants tailored specifically for CEOs and partners. Our dedicated team of highly skilled and experienced assistants helps CEOs and partners maximize productivity, streamline workflow, and focus on strategic decision-making. Built on the principles of efficiency, professionalism, and personalized support, our brand believes every CEOs and partners deserves a reliable virtual assistant who handles administrative tasks, schedules, correspondence, and organizational challenges. By outsourcing these responsibilities to us, CEOs and partners can concentrate on driving growth and innovation. Our top-notch virtual assistants understand the unique needs and pressures faced by CEOs and partners.

Primary Responsibilities:

• Manage and update customer data within HubSpot and other CRM platforms.

• Monitor, analyze, and generate reports on CRM and project data to identify trends and opportunities.

• Coordinate projects and track progress using Monday.com to ensure timely completion of deliverables.

• Assist in creating visually appealing presentations, marketing materials, and social media graphics using Canva.

• Perform data entry, organization, and quality checks for CRM and project databases.

• Provide administrative support, including scheduling meetings, coordinating communications, and maintaining project timelines.

• Assist with basic data analytics, reporting, and KPI tracking to support business decisions.

• Collaborate closely with different departments to ensure smooth project execution and customer relationship management.

• Stay updated with CRM best practices and suggest improvements for system optimization.

• Support the marketing team with graphic design and light content creation tasks as needed.

Qualifications & Skills:

• Proven experience as a Virtual Assistant, CRM Manager, Project Coordinator, or similar role.

• Proficiency with HubSpot CRM and Monday.com project management software.

• Strong skills in data analytics, reporting, and dashboard creation.

• Intermediate to advanced skills in Canva for creating professional graphics.

• Excellent organizational, communication, and time-management skills.

• Ability to work independently and manage multiple tasks with minimal supervision.

• High attention to detail and a commitment to delivering high-quality work.

• Tech-savvy and able to quickly adapt to new tools and platforms.

• Must be amenable to work at night

• Must be comfortable working with timetrackers

• Must have own working equipment (computer: atleast i5 and 8GB Ram, webcamera, and noise cancelling headset)

Benefits:

• PH Mandated Benefits

• Night Differential

• Paid Leaves

• Holiday Premiums

• Internet Allowance

• Electricity Allowance

• HMO

• 13th month pay

• Annual Performance Appraisal