Project coordinator

Confidential; Metro Manila; Hybrid; PHP 400,000 - 600,000; Full time

Job summary

A technology firm is seeking a detail-oriented Project Coordinator to support the Senior Project Manager in delivering high-quality generative AI projects. Responsibilities include managing project details, coordinating tasks, and ensuring effective communication among team members. The ideal candidate will have a bachelor's degree and 1-3 years of experience in project coordination, preferably in technology. This role offers a hybrid work-style.

Qualifications

• 1-3 years of experience in project coordination, preferably in technology or AI-related projects.
• Mandatory familiarity with project management tools and software.
• Basic understanding of AI, machine learning models, and data management.

Responsibilities

• Assist the Senior Project Manager in all phases of project lifecycle.
• Maintain project documentation and prepare regular reports on project status.
• Facilitate communication between project team members and other departments.
• Assist in managing project resources and logistics.
• Help enforce project standards and quality assurance policies.

Skills

Schedule flexibility

Fluent in English

Organizational Skills

Technical Acumen

Communication Skills

Problem-Solving

Teamwork and Interpersonal Skills

Education

Bachelor’s degree in Business Administration, Computer Science, or related field

Tools

Project management tools and software

Job description

Position Description:

We are seeking a detail-oriented and proactive Project Coordinator to support our Senior Project Manager in delivering high-quality generative AI projects. This role involves managing project details, coordinating tasks, and ensuring effective communication between team members and stakeholders. The ideal candidate will have a foundational understanding of AI technologies and be enthusiastic about driving projects to successful completion.

Main Responsibilities:

• Project Support: Assist the Senior Project Manager in all phases of project lifecycle, from initiation through completion. Help in planning, scheduling, and tracking project timelines and milestones using appropriate tools
• Documentation and Reporting: Maintain project documentation and prepare regular reports on the project status to keep stakeholders informed.
• Team Coordination: Facilitate communication between project team members and other departments to ensure alignment and efficient workflow. Organize and attend project meetings to take detailed notes and track important decisions.
• Resource Management: Assist in managing project resources and logistics, ensuring that project needs are met promptly and efficiently.
• Compliance and Quality Support: Help enforce project standards and quality assurance policies. Collect data for quality compliance and assist in the preparation for audits and reviews.

Requirements:

• Schedule flexibility
• Bachelor’s degree in Business Administration, Computer Science, or related field.
• 1-3 years of experience in project coordination, preferably in technology or AI-related projects. Mandatory
• Familiarity with project management tools and software.
• Fluent in English; additional language skills are a plus.
• Hybrid work-style (availability to work on-site)

Preferred Qualifications:

• Organizational Skills: Strong ability to organize, multitask, prioritize, and work under pressure.
• Technical Acumen: Basic understanding of AI, machine learning models, and data management.
• Communication Skills: Excellent verbal and written communication skills to effectively articulate project needs and updates to team members and stakeholders.
• Problem-Solving: Ability to identify issues and participate in their resolution in a timely and effective manner.
• Teamwork and Interpersonal Skills: Capable of working collaboratively in a high-pressure environment.