Project Administrator

CorpCloud Pty Ltd; Philippines; On-site; PHP 400,000 - 600,000; Full time

Job summary

A project management firm is seeking a Project Administrator to support project management activities in the Philippines. This role involves coordinating with various departments, maintaining project documentation, and ensuring projects are delivered on time and within budget. The ideal candidate has strong organizational skills, an understanding of project management principles, and knowledge of safety compliance in the Australian mining sector.

Qualifications

• Project coordination and proven ability to track, document project tasks and phases.
• Strong financial understanding of project and labour costing.
• Demonstrated ability to manage time effectively and manage multiple and changing priorities.
• Problem solving skills, to identify conflicts and potential issues that will impact project success.
• Demonstrated experience in resource management and scheduling.
• Demonstrated knowledge of safety and compliance requirements in the Australian mining sector.

Responsibilities

• Assist in the development and maintenance of project schedules and plans.
• Monitor project progress and provide regular updates to project managers and stakeholders.
• Communicate with team members and stakeholders to ensure project requirements are met.
• Assist in risk management and issue resolution throughout the project lifecycle.
• Ensure compliance with customer health and safety requirements.
• Vehicle and fleet management for multiple sites and projects.

Skills

Strong verbal and written communication skills

Strong organisational skills

Attention to detail

Effective time management

Team collaboration

Strong understanding of Australian Workplace Health and Safety compliance

Sound understanding of Australian Mining industry regulations and requirements

Tools

Project management software and tools

Microsoft suite

Compliance and safety software

Job description

ABOUT THE ROLE

A Project Administrator will be responsible for supporting project management activities, ensuring that projects are completed on time, within scope, and within budget. This role involves coordinating with various departments, maintaining project documentation, and assisting in the overall project planning and execution process.

KEY RESPONSIBILITIES

• Assist in the development and maintenance of project schedules and plans.
• Monitor project progress and provide regular updates to project managers and stakeholders.
• Communicate with team members and stakeholders to ensure project requirements are met.
• Assist in risk management and issue resolution throughout the project lifecycle.
• Ensure compliance with customer health and safety requirements.
• Vehicle and fleet management for multiple sites and projects.
• Responsible for all scheduling requirements of teams, resources and customers.
• Deliver effective end to end mobilisation coordination for new and current employees - booking medicals, training, completing required documentation as per each client requirement, organising flights
• Maintain mobilisation matrix per site with accurate detail for all project managers and site staff to access when required
• Provide effective support to Site and Project Managers including training organisation, tracking and coordination
• Provide support to Site and Project Managers in relation to HR queries with the support of HR Manager.
• Ensure the maintenance of employment records for all employees ensuring legislative requirements are met
• Liaise with site regarding workforce profiles and manpower planning
• Produce and deliver Purchase Orders relevant to Project Requirements whilst maintaining the Invoice Pending Report with the procurement team.
• Assist Project Managers with finance and administration tasks including updating monthly project forecast and reconciling credit card and Weel cash expenses
• Provide effective administrative and coordination support to the PMO including organising and minuting stakeholder meetings; ensuring projects adhere to established frameworks; maintaining project documentation as required; and ensuring action items from internal meetings are followed through.
• Provide effective administrative support as required.

ESSENTIAL COMPETENCIES

• Strong verbal and written communication skills.
• Strong organisational skills.
• Attention to detail.
• Effective time management.
• Team collaboration.
• Strong understanding of Australian Workplace Health and Safety compliance.
• Sound understanding of Australian Mining industry regulations and requirements.

DEMONSTRATED SKILLSET/QUALIFICATIONS

• Project coordination and proven ability to track, document project tasks and phases.
• Strong financial understanding of project and labour costing.
• Demonstrated ability to manage time effectively and manage multiple and changing priorities.
• Problem solving skills, to identify conflicts and potential issues that will impact project success.
• Demonstrated experience in resource management and scheduling.
• Demonstrated knowledge of safety and compliance requirements in the Australian minging sector.

DESIRABLE TECHNICAL SKILLS

• Proficiency with project management software and tools
• Proficiency with Microsoft suite.
• Proficiency with compliance and safety software.