Procurement Specialist, Globalport Davao

Globalport Terminals, Inc.; Davao City; On-site; PHP 300,000 - 600,000; Full time

Job summary

Globalport Terminals, Inc. is seeking a Procurement Specialist to identify supplies, source suppliers, and manage purchase orders and payments. The role emphasizes negotiation, supplier evaluation, and coordination with internal departments to maintain optimal inventory and timely procurement processes.

The candidate should possess a four-year degree, relevant experience, and strong ethics, flexibility, and time-management skills to adapt to market changes and company needs.

Qualifications

• Bachelor’s degree in any four-year course, preferably business or engineering.
• Relevant experience in procurement or related role.
• Innovation – generate fresh ideas and approach problems beyond traditional methods.
• Ability to identify strengths and limitations and adapt behavior for continual learning.
• Flexibility & resiliency to handle unexpected developments and changing conditions.
• Time management to plan and execute tasks efficiently.
• Ability to manage stress and adapt to changing business needs and schedules.
• Demonstrates professional ethics across personal, organizational, and corporate standards.

Responsibilities

• Procure goods and services that meet the organization’s quantity, quality, and budgetary requirements.
• Conduct canvassing and facilitate bidding activities to identify the most suitable suppliers.
• Develop terms and conditions based on specifications and required levels of service.
• Negotiate pricing and terms leveraging historical data, market trends, and supplier performance.
• Procure goods for replenishment in accordance with established standard re-order points to maintain optimal inventory levels.
• Conduct supplier evaluation on an annual basis.
• Conduct market analysis including top suppliers per industry, pricing structures per commodity and latest technologies affecting supply of goods and services. Provide regular reports on the impact of these drivers to business activities.
• Collaborate with internal departments to identify critical open orders and provide regular updates on order status.
• Monitor and maintain delivery schedules/due dates in the system and ensure accurate and timely updates.
• Resolve non-conforming materials and other vendor quality and/or delivery issues, and process returns of ordered material, supplies or equipment as applicable.
• Monitor the completion of Purchase Requests on a daily/weekly basis and track the savings.
• Verify that the Purchase Order (PO) and delivery details match, quality and specifications, ensuring alignment with the actual delivery.
• Coordinate with Finance for payment processing and ensure timely submission of supporting documents such as invoices, delivery receipts, and purchase orders.
• Participate in audits and ensure readiness of procurement-related documentation for internal or external review.

Skills

Innovation

Flexibility & Resiliency

Time Management

Stress management

Ethics

Self-awareness

Education

Bachelor’s degree in business or engineering

Job description

The Procurement Specialist is responsible for the proper identification of supplies needed to be purchased by the company and from which supplier we can avail those supplies at a reasonable price. Maintain a diverse range of service companies to which we can turn to when repair and maintenance issues arise, possibly even including equipment rentals. Proper documentation for purchase orders (POs) and requests for payments (RFPs) is being handled by this job.

Key Responsibilities:

1. Procure goods and services that meet the organization’s quantity, quality, and budgetary requirements.
2. Conduct canvassing and facilitate bidding activities to identify the most suitable suppliers.
3. Develop terms and conditions based on specifications and required levels of service.
4. Negotiate pricing and terms leveraging historical data, market trends, and supplier performance.
5. Procure goods for replenishment in accordance with established standard re-order points to maintain optimal inventory levels.
6. Conduct supplier evaluation on an annual basis.
7. Conduct market analysis including top suppliers per industry, pricing structures per commodity and latest technologies affecting supply of goods and services. Provide regular reports on the impact of these drivers to business activities.
8. Collaborate with internal departments to identify critical open orders and provide regular updates on order status.
9. Monitor and maintain delivery schedules/due dates in the system and ensure accurate and timely updates.
10. Resolve non-conforming materials and other vendor quality and/or delivery issues, and process returns of ordered material, supplies or equipment as applicable.
11. Monitor the completion of Purchase Requests on a daily/weekly basis and track the savings.
12. Verify that the Purchase Order (PO) and delivery details match, quality and specifications, ensuring alignment with the actual delivery.
13. Coordinate with Finance for payment processing and ensure timely submission of supporting documents such as invoices, delivery receipts, and purchase orders.
14. Participate in audits and ensure readiness of procurement-related documentation for internal or external review.

Qualifications:

• Bachelor’s Degree in any four-year course, preferably business or engineering.
• Relevant experience of the said position
• Innovation – Competency to generate new ideas, fresh perspective and original approaches when solving problems, and going beyond traditional ways to address issues and problems.
• Ability to identify own strengths and limitations and modify own behavior as appropriate in pursuit of continual learning and self-development.
• Flexibility & Resiliency – Ability to do and accomplish assigned tasks in a manner that is open to unexpected developments or changing conditions.
• Time Management – capability to effectively and efficiently plan and exercise conscious control on the amount of time spent on specific activities.
• Ability to manage stress and difficulties including conditions of changes in business needs and responsibilities, work responsibilities including adjustment in schedules and use of resources.
• Ability to assimilate professional ethics encompassing the personal, organizational, and corporate standards of behavior expected of professionals.