Procurement Specialist

Hammerjack Pty Ltd; Cagayan de Oro; On-site; PHP 350,000 - 550,000; Full time

Job summary

Ubiquity is seeking a Procurement Specialist to approve or reject service requests, engage suppliers, and drive cost-efficient outcomes across global sites. You will manage PO processes, analyze vendor spend, and ensure timely delivery within SLAs.

The ideal candidate has 3+ years in procurement, strong Excel/data skills, and excellent English communication. This onsite role includes night shifts and requires confidentiality and problem-solving abilities.

Qualifications

• Minimum 3 years of relevant experience.
• Proficient with Excel and data analysis.
• Strong understanding of supply chain processes.
• Excellent English communication (written and spoken).
• Detail-oriented with process discipline.
• Independent problem solver and proactive.
• Willing to report onsite and night shifts.

Responsibilities

• Approve or reject service requests per global policies and SLAs.
• Coordinate with suppliers to accept work within SLAs.
• Follow up with sites and suppliers to ensure completion and quality.
• Consolidate supplier base and implement cost-reducing actions.
• Review and submit purchase orders; analyze vendor/site spend.
• Negotiate terms and ensure compliance with company policies.
• Communicate regularly with suppliers and internal teams to resolve issues.

Skills

Experience ≥3 years

English fluency

Attention to detail

Problem solving

Self-starter

Communication skills

Education

Finance/Accounting or related degree

Industrial Engineering or related

Business-related degree

Tools

Excel

Job description

At Ubiquity, we live and breathe our mantra: Head, Heart, Hustle. This isn't just a philosophy—it's the foundation of who we are and what we do. As a ProcurementSpecialist,you'll embody this mantra every day, delivering exceptional service with expertise, empathy, and a drive to succeed.

What You'll Do:

• Approve or reject the service request against our global policies, within our pre-defined service level agreement
• Submit work to a list of nominated suppliers, engaging with them to accept the work within the defined service level agreement
• Follow up with suppliers and sites to ensure work has been completed, to a satisfactory level
• Handle any issues or concerns from the suppliers or internal teams, and resolve problems in a timely and professional manner
• Continuous review and consolidation of supplier base, making necessary changes in our suppliers based on feedback from sites or other commercial factors
• Deliver on ad hoc action plans within designed coverage to reduce costs and renegotiate pricing
• Review, validate and submit purchase orders
• Prepare ad-hoc analysis and evaluations on vendors or site spend
• Management and control of set-up of new suppliers and enforcing company standard payment terms.
• Regular communication with suppliers, including enforcing our terms and conditions.

Ideal candidates have:

• With at least 3 years of relevant experience
• Proficient with Excel, and comfortable working with data, reports, and numbers
• Solid understanding of supply chain management processes and procedures
• Strong communicator with the ability to demonstrate good two-way communication skills and an ability to communicate fluently in English (written and spoken)
• Enjoys helping people and resolving issues, working with our site teams and external vendors, as well as internal stakeholders
• Someone who has good attention to detail and is happy to follow a process
• An independent problem solver, capable of understanding concerns and finding solutions
• A self-starter who can take ownership of delivering our key results, and achieving their service level agreements
• Able to work in ambiguous environments
• Must be able to treat all projects with utmost confidentiality
• Preferably a graduate of a Finance and Accounting curriculum, Industrial Engineering and other engineering courses, Business-related courses, and other courses related to the role.

• Must be willing to report onsite and night shift schedule

Why Join Us

Head:

Access to career development programs that help you grow professionally and personally.

Heart:

Be part of a people-first culture that values your contributions and supports your aspirations.

Hustle:

Thrive in a dynamic, fast-paced environment where your hard work and dedication are celebrated.

At Ubiquity, we’re more than a workplace—we’re a community that's invested in your success. If you're ready to make an impact and grow with us, and experience how we bring Head, Heart, and Hustle to life every day.