Procurement Operations Specialist - Remote

Opensity Solutions; Manila; Hybrid; PHP 420,000 - 720,000; Full time

Job summary

Opensity Solutions is seeking an Associate Specialist, Procurement Operations in Manila. The role oversees strategic sourcing, buying and contract review for TES, with potential support for EBS as the company evolves.

Emphasis on process improvement, accuracy, and client satisfaction across internal and vendor teams. The ideal candidate will have 1–3 years in procurement/operations, strong detail orientation, and solid proficiency with vendor portals, ERP/CRM systems, and MS Office.

Qualifications

• Bachelor's degree preferred, or equivalent combination of education and relevant experience.
• 1-3 years of experience in procurement, purchasing, quote management, order management, sales operations, contract administration, or related operational role.
• Exceptional attention to detail with a demonstrated ability to identify discrepancies and maintain accuracy.
• Experience with vendor portals, purchasing systems, ERP platforms, CRM systems, or related business applications.
• Strong Microsoft Office skills, particularly Excel and Outlook.
• Experience reviewing quotes, contracts, purchase orders, invoices, or Statements of Work.
• Strong organizational and time-management skills with the ability to manage multiple requests simultaneously.
• Experience supporting technology procurement, managed services, software licensing, telecommunications, or professional services environments is preferred.
• Ability to work independently while maintaining productivity and quality.
• Excellent English written and verbal communication skills.

Responsibilities

• Obtain quotes from vendor and distributor portals based on internal requests and client requirements.
• Review quotes, SOWs, contracts, and documentation to ensure completeness and accuracy.
• Create purchase orders that match approved quotes, contracts, and SOWs.
• Process orders through vendor portals, distributor systems, and direct channels.
• Track orders through completion and follow up on outstanding items.
• Monitor order status and provide timely updates to internal stakeholders.
• Resolve routine order discrepancies, pricing variances, invoicing issues, and vendor challenges.
• Escalate complex issues and vendor concerns with clear documentation and status updates.
• Maintain procurement records and order tracking information in company systems.
• Support contract and renewal administration with accurate data maintenance and reporting.
• Assist with audit and quality-control reviews to ensure compliance.
• Provide professional written and verbal communication to vendors and stakeholders.
• Support process improvement to enhance accuracy and turnaround times.
• Perform other operational duties as assigned.

Skills

Attention to detail

Organization

Time management

Professional communication

Independent work

Problem solving

Education

Bachelor's degree or equivalent

Tools

Excel

Outlook

ERP systems

CRM systems

Job description

Opensity Solutions is seeking an Associate Specialist, Procurement Operations in Manila. The role oversees strategic sourcing, buying and contract review for TES, with potential support for EBS as the company evolves.

Emphasis on process improvement, accuracy, and client satisfaction across internal and vendor teams. The ideal candidate will have 1–3 years in procurement/operations, strong detail orientation, and solid proficiency with vendor portals, ERP/CRM systems, and MS Office.