Procurement Operations Professional (Contract Management)

Avaloq AG; Southern Manila District; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading financial technology company is seeking a Contract Manager in Metro Manila. The role entails creating and managing contracts, maintaining vendor relationships, and providing administrative support within a collaborative team environment. Strong communication skills and proactive thinking are essential. This position offers an opportunity to work closely with various stakeholders and ensure compliance with established processes.

Qualifications

• Ability to take ownership and act proactively.
• Strong interpersonal skills to build relationships with vendors.
• Experience in contract management and administrative processes.

Responsibilities

• Create contracts and necessary documents for purchases.
• Take responsibility for administrative workflows and onboarding.
• Maintain accurate and accessible documentation for contracts.
• Monitor contracts, managing dismissals and renewals.

Skills

Friendly behaviour

Good communication skills

Proactive thinking

Job description

The Contract Manager reports directly to the Lead of Professional Services Manila of which is part of the centralized global Vendor Management Operations Team. The Contract Manager has the full responsibility for professional services for a dedicated area within Vendor Management Operations and ensures that contracts, dismissals, extensions and on/offboardings are created on time. Friendly behaviour, good communications skills, and the willingness to provide administrative support in an excellent and collaborative way are required. Taking ownership for own actions, thinking ahead, and acting proactively are important and appreciated behaviours.

The Vendor Management Operations Team consists of diverse professionals with different responsibilities in contracting, procure-to-pay, system/tool administration and contract archiving.

This role will work closely with Vendor Management Category Leads, Legal Team, Applications, and global stakeholders including project managers and PMOs to ensure that contracts and documents are aligned in compliance to recent processes and policies. A core expectation towards the candidate is to rapidly gain an understanding of Avaloq’s contracting and purchasing.

Your key tasks

Create contracts and other necessary documents for Avaloq purchases and external resources in coordination with Vendor Management Category Leads and stakeholders of our Regions and Business Areas.
Take end-to-end responsibility for the administrative workflow, onboardings, extensions, and leaves of external resources in the system.
Build a good relationship with vendors and serve as contact for contractual matters in the relevant areas.
Maintain files for correspondence and documentation in relation to established contracts and those in progress. Ensuring that it is accurate, up-to-date, and easily accessible.
Monitor contracts and proper managing of dismissals, extensions, or renewals.
Ensure that vendors receive contracts and purchase order documents in a timely and accurate manner.
Assist with process improvements and testing of new systems.
Provide administrative support to the Line Manager and Head of Vendor Mgmt Operations.