Procurement Assistant

Primetech Oil Inc.; Bulacan; On-site; PHP 600,000 - 900,000; Full time

Job summary

Primetech Oil Inc. in Bulacan seeks a Procurement Officer to oversee end-to-end purchasing for local and imported materials, ensuring timely, cost-efficient sourcing to support uninterrupted production.

You will lead PR to PO, monitor supplier performance, manage importation processes, and coordinate with Production, Warehouse, Finance, and Logistics to drive cost-saving initiatives with ERP systems like SAP or Netsuite.

Qualifications

• College graduate in business or related field.
• At least 5 years procurement experience in manufacturing.
• 3 years importation experience with knowledge of duties, taxes and landed cost.
• Familiarity with Incoterms.
• Proficient in Excel or Google Sheets.
• Experience in Supplier Relationship Management (SRM).
• Experience in strategic sourcing, negotiations, contract management and purchasing.

Responsibilities

• Lead full purchasing cycle for raw materials, packaging, consumables, spare parts and services.
• Review and convert PR to PO based on specs, lead times and budgets.
• Maintain optimal stock levels with Production Planning and Warehouse.
• Monitor supplier delivery performance and resolve issues.
• Manage end-to-end importation: coordination, Incoterms, booking, freight, customs docs and delivery.

Skills

Procurement

ERP (SAP/NetSuite)

Forecasting

Supplier SRM

Negotiation

Contract mgmt

Purchasing

Incoterms

Excel/Sheets

Importation

Education

College degree in business

Tools

SAP ERP

NetSuite

Job description

QUALIFICATIONS:

• Education: College Graduate of any Business Courses
• Experienced in Procurement in Manufacturing set up. At least 5 years
• Experienced in Importation at least 3 years. Knowledgeable and Custom Duties and Taxes, and computation of Landed Cost. Familiarity with Incoterms
• Skill in demand and forecasting
• Proficient in ERP (Enterprise Resource Planning) such as SAP or NetSuite
• Highly proficient in Microsoft Excel or Google Sheets
• Experienced in Supplier Relationship Management
• Competent in Procurement Function such as Strategic Sourcing, Supplier Relationship Management, Negotiation, Category Management, Contract Management and Purchasing.

OVERALL PURPOSE

The Procurement Officer oversees the end‑to‑end purchasing cycle for local and imported materials, ensuring timely, cost‑efficient, and compliant sourcing to support uninterrupted production. The role manages supplier performance, importation processes, inventory alignment, and cross‑functional coordination with Production, Warehouse, Finance, and Logistics.

Procurement Operations Management

• Lead the full purchasing cycle for raw materials, packaging, consumables, spare parts, and services.
• Review and approve Purchase Requests (PR) and convert to Purchase Orders (PO) based on specifications, lead times, and budget.
• Maintain optimal stock levels by coordinating with Production Planning and Warehouse teams.
• Monitor supplier delivery performance and resolve delays, shortages, or quality issues.

Importation & International Sourcing

• Manage end‑to‑end importation: supplier coordination, Incoterms, booking, freight, customs documentation, and delivery to plant.
• Coordinate with brokers for clearance, ensuring compliance with BOC, PEZA (if applicable), and other regulatory bodies.
• Track shipment status, ETDs/ETAs, demurrage risks, and ensure timely release of cargo.
• Evaluate foreign suppliers for pricing, quality, reliability, and long‑term partnership potential.
• Maintain updated landed cost computations and monitor FX impacts on material cost.

Supplier Management & Negotiation

• Develop and maintain a reliable supplier base (local and international).
• Conduct price benchmarking, cost analysis, and negotiate favorable terms (payment, MOQ, lead time).
• Implement supplier scorecards and performance reviews.
• Resolve supplier non‑conformance issues in coordination with QC and Production.

Compliance, Documentation & Audit Readiness

• Ensure all procurement and importation documents are complete, accurate, and audit‑ready.
• Maintain compliance with company policies, ISO standards, and government regulations.
• Oversee contract management, supplier accreditation, and documentation control.

Cross-Functional Coordination

• Work closely with Production Planning to align material availability with production schedules.
• Coordinate with Warehouse for receiving, inventory accuracy, and material discrepancies.
• Collaborate with Finance for payment schedules, cost monitoring, and budget adherence.
• Support R&D and Technical teams in sourcing new materials or alternative suppliers.

6. Team Leadership & Process Improvement

• Supervise and mentor procurement staff, ensuring adherence to SOPs and KPIs.
• Improve procurement workflows, lead time reduction, and cost‑saving initiatives.
• Implement digital tools or systems (ERP/MRP) to enhance visibility and efficiency.

Key Performance Indicators (KPIs)

• On‑time delivery rate (local & imported)
• Cost savings achieved vs. baseline
• Supplier performance score / rating
• Import lead time compliance
• Inventory availability vs. production plan
• Accuracy and timeliness of procurement documentation
• Zero or minimal demurrage/penalties
• Perform Leadership function of Planning, Leading, Organizing and Controlling.
• Data Entry / Status Update in MRP and Netsuite such as Fulfill, Edit or Cancel. May be delegated to subordinate
• Coordinate with supplier for any important and critical project / task and activity

GENERAL ADMINISTRATIVE TASK

• Perform 5S. See 5S Checklist
• Inspect the work area for hazard prior leaving. Report / Mitigate if any hazard is detected
• Create Job Order to FME subject to the approval of Dept Head
• Participate in any corrective action formulation. This includes root cause determination, investigation report and team discussion
• Participate in all improvement process undertakings, programs, project and activity. Suggest, recommend, comment and evaluate all ideas of the group
• Participate in EHSS HIRAC activity. Report Hazards, accident, near miss, close call and any of such nature
• Prepare and submit all kinds of leave application for all days able to report for duty. Notify immediate superior for inability to report for duty. Provide truthful and accurate reason for such
• Prepare and submit overtime form for all worked overtime and secure approval of department head for offset.
• Participate in the monthly meeting. Communicate suggestions, recommendation and opinions
• Participate in any learning and growth program of the company. This may include meetings, trainings, seminars, mentorship, coaching, workshop and any of such nature
• Adhere to company's code of conduct. Violation could be subjected to Severance Procedure
• Participate in all HR process regarding severance and grievances if the need arises
• Be amenable to cross training and transfer of position from time to time as need arises. Comment on personal competency before such transfer
• Participate in any organizational culture and employee engagement program, project and activity of the company
• Participate in any temperature check, employee survey, and 360-degree feedback from the management
• Be amenable to all other related task as may be assigned or delegated to by the superiors or the management
• Receive, assess viability of Applied leave of staff, annotate approval or seek input from Dept Head, Store physical form
• Validate truthfulness and accuracy of applied leave reason by the staff
• Report/Discuss assigned topic in Departmental Meeting
• Be knowledgeable of Hazards in the Workplace. Perform HIRAC along with staff and Dept Head
• Analyze Data on Incident/Accidents/Near miss/Close call/Sick leaves to detect patterns or health hazards.Report all types of incidents, furnish Incident Report, Submit to HR or QA. Participate in Root Cause Analysis until Correction and Corrective Action Completion
• Participate in Improvement Undertaking/Project/Study
• Analyze Full-Time Equivalent. Call out the attention staff for unrealistic and unacceptable results
• Ensure availability of Raw Material by checking in from MRP or physical verification with Warehouse staff
• Attend the concerns of the staff related to safety, health, productivity, efficiency, quality and others. May seek guidance from superior
• Inspect the work area for hazard. Report / mitigate prior working
• Request Raw Material to Warehouse. Record in Request Form and annotate signature

WORK LOCATION: BALIWAG CITY, BULACAN

WORK SCHEDULE: MONDAY TO FRIDAY (7:00 AM - 05:30 PM)