Procurement Associate

World Food Programme; Mandaluyong; On-site; PHP 701,000 - 839,000; Full time

Benefits offered by this job

Medical coverage

Leave benefits

Extendable to dependents

Job summary

The World Food Programme in Manila is seeking a Procurement Associate to support procurement projects and ensure timely purchases of goods and services. You will coordinate administrative tasks, liaise with suppliers, and prepare orders under delegated authority, contributing to cost-effective operations.

The role requires strong English communication, a procurement-related qualification, and at least six years of experience.

Qualifications

• Secondary education with specialized certification in procurement.
• Bachelor’s degree in business, public administration, economics, political sciences and social sciences or closely relevant field is desirable but not required.
• At least six (6) years of experience in procurement management and services.
• Experience using computers and office software packages (MS Word, Excel, etc.).

Responsibilities

• Provide operational coordination and administrative services to support procurement projects and activities, following standard processes.
• Identify and recommend potential suppliers, and compile data/documents to support supplier selection.
• Review, record and prioritize purchasing requests, and provide support to requisitioners.
• Prepare Purchase Orders, contracts and any supporting documentation for approval, and approve purchases within delegated authority.
• Supervise the work of support staff and coordinate with other operations.

Skills

Communication skills

English proficiency

Education

Secondary procurement certification

Bachelor’s degree in business/public administration/economics/political science or social sciences

Tools

MS Word

Excel

Job description

DEADLINE FOR APPLICATIONS

19 November 2026-23:59-GMT+08:00 Philippine Standard Time (Manila)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of extreme weather shocks. At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

World Food Programme (WFP) is the world’s largest humanitarian organization addressing hunger and promoting food security. Operating in over 80 countries, WFP is renowned for its ability to deliver food assistance swiftly and effectively to people in need. To respond efficiently in the complex and often volatile contexts where it operates, WFP staff must possess a strong foundation in emergency and transition programming, along with specialized technical skills. In recognition of its global impact, WFP was awarded the 2020 Nobel Peace Prize for its efforts to combat hunger, its contribution to peacebuilding in conflict-affected areas, and its role in preventing the use of hunger as a weapon of war.

WFP’s engagement in the Philippines has evolved significantly over time. Initially active in the 1960s, WFP concluded its operations in 1996 as conditions improved, but re‑established its presence in 2006 to support the peace process in Mindanao, provide life‑saving emergency food assistance, and implement programmes aimed at improving nutrition and the well‑being of vulnerable populations.

As of 1 March 2024, WFP is implementing the Philippines Country Strategic Plan (CSP) 2024–2028, which aligns with the Philippine Development Plan 2023–2028, the Bangsamoro Development Plan 2023–2028, and the UN Sustainable Development Cooperation Framework. The CSP is structured around three strategic outcomes and five main activities, with cross‑cutting themes of nutrition, gender‑transformative programming, and conflict sensitivity.

• Strategic outcome 1: By 2028, communities exposed to shocks and stressors in the Philippines are better able to meet food, nutrition and other essential needs with inclusive and equitable emergency preparedness and response capacity at the national and local levels.
• Strategic outcome 2: By 2028, communities vulnerable to food and nutrition insecurity in the Philippines are more resilient and can better manage risks affecting human capital gains and food systems, inclusively and equitably.
• Strategic outcome 3: The Government and partners in the Philippines access WFP services that augment their interventions, upon request.

Job Title: Procurement Associate

Type of Contract: Service Contract

Grade: SC-6

Unit/Division: Supply Chain

Duty Station: Manila

Duration: 12 months, with a possibility of extension

This position is open to Filipino nationals only.

ORGANIZATIONAL CONTEXT

The Procurement Associate reports directly to the Procurement Officer, with overall guidance and support provided by the Head of Supply Chain. The job holder, at this level, demonstrates responsibility and initiative to respond independently to queries and problems with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. The job holder has a level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided. Job holders supervise, provide technical advice, coach and coordinate a team of support staff.

Job Purpose

To provide coordination, administrative services and research to support the efficient and effective procurement services

KEY ACCOUNTABILITIES AND RESPONSIBILITIES

• Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
• Identify and recommend potential suppliers, and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.
• Review, record and prioritize purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.
• Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.
• Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.
• Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.
• Research, collect and analyze data in order to produce reports to enable informed decision‑making by Procurement Officers, and consistency of information presented to stakeholders.
• Manage updates and further develop databases and records, to ensure information is accurate, organized, and available for others to access, and supports reporting requirements.
• Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
• Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.
• Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
• Prepare annual procurement reports and plans. Monitor and follow up on its implementation. Keep stakeholders informed for timely action.
• Ensures implementation of sourcing strategy and e‑procurement tools
• Perform other related duties and responsibilities as required.

QUALIFICATIONS & EXPERIENCE REQUIRED

Education

• Secondary education with specialized certification in procurement or supplemented by training in procurement.
• Bachelor’s degree in business or public administration economics, Political Sciences and Social Sciences or closely relevant field is desirable but not required

Experience

• At least six (6) years of experience in procurement management and services
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in
• undefined
• Experience conducting supplier research/assessment
• With strong coordination experience with other operations (e.g., logistics), retailers, wholesalers and traders

Language: Excellent written and oral communications skills in English.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Demonstrated familiarity with locally purchased commodities/goods/services (e.g., cash based, in‑kind donations).
• Experience conducting supplier research and coordinating with retailers, wholesalers and traders.
• Demonstrated knowledge of procurement processes and linkages with other operations (e.g., logistics)

Compensation Package Overview

• Monthly salary starting from approximately PHP 69,000.00++
• Medical coverage, extendable to eligible dependents.
• Leave benefits and other applicable entitlements.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.