Procure to Pay Analyst - Portuguese Speaker

IBM Business Services, Inc.; Quezon City; On-site; PHP 600,000 - 900,000; Full time

Job summary

A global technology services provider seeks a Senior PTP Analyst/Specialist to execute Procure-to-Pay activities, manage vendor data, process invoices, and support financial reconciliation. Candidates should have over 3.5 years of relevant experience and a strong understanding of ERP systems. The ideal applicant is flexible, problem-solving oriented, and proficient in financial data analysis. This role is based in Quezon City, Metro Manila.

Qualifications

• Minimum of 3.5 years in Accounts Payable, Finance, or related roles.
• Proven expertise in invoice and vendor management, query resolution, payment reporting, and financial reconciliation.
• Strong background in ERP systems and adherence to financial procedures.

Responsibilities

• Execute comprehensive Procure-to-Pay transactional activities.
• Manage vendor master data, ensuring accuracy and compliance.
• Handle invoice receipt, processing, and payments effectively.
• Lead month-end closing operations and reconcile accounts.

Skills

Accounting Knowledge

ERP/Mainframe Systems

Data Entry

Analytical Thinking

Problem Solving

Communication

Excel Proficiency

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or Economics

Tools

SAP

Oracle

Ariba

Concur

Job description

Overview

The Senior PTP Analyst/Specialist is accountable for executing comprehensive Procure-to-Pay (PTP) transactional activities in accordance with client-approved process maps, desk procedures, and service level agreements (SLAs/OLAs).

The role involves:

• Vendor Master Data Management: Creating, maintaining, and auditing vendor records.

• Invoice Receipt & Processing: Receiving, validating, scanning, indexing, and batching invoices; managing exceptions and recurring transactions; tracking and resolving issues.

• Payments: Generating payment proposals, executing payments (including manual), submitting remittance advice, managing exceptions, and forecasting cash flows.

• Query Management: Handling vendor and internal queries, managing escalations.

• Reconciliation: Processing vendor statements, reconciling aged balances and GR/IR accounts.

• Risk Management: Auditing high-value transactions, preventing and recovering duplicates, and supporting external/internal audits.

• Month-End Closing: Reconciling AP subledger, preparing reports, managing accruals, and generating 1099 reports.

• Travel & Expense (T&E): Processing and auditing T&E claims, reconciling P-cards and corporate cards.

• Reporting & Analytics: Preparing operational KPI/SLA reports and running predictive analytics (e.g., payment terms optimization, working capital analysis).

The role requires maintaining strong client relationships, ensuring timely and accurate service delivery, and driving improvements in invoice cycle time and payment efficiency through data analysis and collaboration.

Key Competencies & Skills

• Environment Adaptability
  • Capable of managing stress, uncertainty, and shifting priorities in a dynamic work environment.
• Problem Solving
  • Proficient in data gathering and analysis, forecasting potential issues, and identifying innovative and effective solutions.
• Communication
  • Strong verbal and written communication skills; active listening; ability to tailor messaging to different audiences; proficient in communication tools.
• Collaboration
  • Works effectively across teams and departments; values diverse perspectives; focuses on mutually beneficial outcomes.
• Impact & Ownership
  • Goal-driven with a commitment to continuous improvement; takes initiative and accountability for tasks and results.

Qualifications

Professional Experience:

• Minimum of 3.5 years in Accounts Payable, Finance, or related roles.

• Proven expertise in invoice and vendor management, query resolution, payment reporting, and financial reconciliation.

• Strong background in ERP systems and adherence to financial procedures.

Core Competencies:

• Accounting Knowledge: Advanced understanding of GAAP and complex accounting tasks.

• ERP/Mainframe Systems: Skilled in SAP, Oracle, Ariba, Concur; proficient in data extraction and reporting.

• Data Entry: High accuracy and speed in financial data input.

• Analytical Thinking: Ability to interpret financial data and support strategic decisions.

• Problem Solving: Effective in resolving discrepancies and implementing solutions.

• Communication: Strong verbal and written skills for cross-functional collaboration.

• Excel Proficiency: Skilled in pivot tables, VLOOKUP, macros, and Power Query.

• Language Proficiency: Fluent in Portuguese for effective communication in a professional business setting.

Educational Background:

• Bachelor’s degree in Accounting, Finance, Business Administration, or Economics.