Procure to Pay Analyst - Portuguese Bilingual

IBM

Quezon City

Hybrid

PHP 400,000 - 600,000

Full time

6 days ago

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Benefits offered by this job

Hybrid work arrangement

Job summary

IBM Philippines seeks a Procure to Pay Analyst (Portuguese Speaker) to support Vendor Master-data, invoice processing, payments, and reporting in a hybrid setup.

You will manage PTP tasks, maintain client relations, and ensure timely processing to meet SLAs. Requires 3.5+ years in AP or related roles, with ERP system experience (SAP/Oracle/Ariba/Concur).

Qualifications

Bachelor's degree required; accounting/finance preferred.
3.5+ years in Accounts Payable or related admin roles.
Experience with vendor management, invoice reconciliation, and payment reporting.

Responsibilities

Handle PTP tasks: vendor master-data, invoices, payments, and reporting.
Maintain client relationships and meet SLAs/OLAs.
Process invoices, perform reconciliations, and manage queries and travel expenses.

Skills

Accounts Payable

Vendor Management

Invoice Processing

ERP Systems

Data Analysis

Education

Bachelor's Degree

Tools

SAP

Oracle

Ariba

Concur

Job description

A career in IBM Consulting is built on long-term client relationships and close collaboration worldwide. You’ll work with leading companies across industries, helping them shape their hybrid cloud and AI journeys. With support from our strategic partners, robust IBM technology, and Red Hat, you’ll have the tools to drive meaningful change and accelerate client impact. At IBM Consulting, curiosity fuels success. You’ll be encouraged to challenge the norm, explore new ideas, and create innovative solutions that deliver real results. Our culture of growth and empathy focuses on your long-term career development while valuing your unique skills and experiences.

In this role, you'll work in one of our IBM Consulting Client Innovation Centers (Delivery Centers), where we deliver deep technical and industry expertise to a wide range of public and private sector clients around the world. Our delivery centers offer our clients locally based skills and technical expertise to drive innovation and adoption of new technology.

Your role and responsibilities

As a PTP Analyst, you are responsible for handling PTP transactional tasks around Vendor Master-data Management, Invoice Receipt, Invoice processing, Payments, Query management, Reconciliation, Risk management, Month-end Closing, Travel & expenses, and Reporting/ Analytics, according to agreed procedures, process maps and Desk Top Procedures or other guidelines agreed with the client. You must establish and/or maintain good relationship with client personnel, ensure that daily activities are fulfilled according to the timetable, procedures and business goals as agreed with Team Leader or Operations Manager and deliver services as necessary in order to meet the SLAs and OLAs requirements from the area of your responsibility. This role requires strong analytical skills, process improvement expertise, and cross-functional collaboration to enhance invoice paid on time and invoice cycle time.

Your Roles and Responsibilities

Ability to cope with different situations, different requirements, uncertainty and stress; ability to modify goals and directions when needed.

Problem solving

Accurately accumulating information and its analysis; forecasting potential problems and planning; allowing for alternative, creative solutions and identifying most reasonable solutions.

Communication

Clear and concise in oral and written communication; attentive listening focused on understanding; adjusting the style of speech to the situation and to the audience; understanding and making use of accessible communication tools.

Effective cooperation with different units and teams inside and outside IBM; mutually respective and appreciating differences; building and strengthening relations; finding solutions favorable for both sides.

Impact

Striving for ambitious goals and continuously seeking better results by overcoming challenges along the way and proactively expanding knowledge.

Taking ownership by identifying needs, making informed decisions, and assuming responsibility for tasks and outcomes.

Per Process:

Create and audit vendor setup request
Perform VMD quality check
Validate, sort and record receipt
Scan, index and batch invoice
Validate and process invoice based on multiple types and sources
Set up and maintain recurring transactions
Perform RTV
Track invoice and follow up for resolution
Payments:
Execute payment
Process manual payment
Forecast cashflows
Query Management
Receive and resolve query
Reconcile, research and confirm status with vendor
Run report and recover aged debit balance on vendor account
Audit invoice processed and high value transaction
Research duplicate payments and perform recovery activities
Month End Closing
Prepare and review monthly reports
Perform exception processing
Manage accrual related reporting
Identify, perform and prepare 1099 report
Travel & Expenses
Process T&E Claim
Audit T&E Claim
Manage and reconcile P-card
Manage and reconcile corporate card
Reporting/Analytics
Prepare KPI/SLA Operational Reporting

Travel and Expense Analytics

Required education

Bachelor's Degree

Preferred education

Bachelor's Degree

Required technical and professional expertise

Years of Experience: At least 3.5 years of relevant experience in Accounts Payable, Finance, or a related administrative role. This experience should include extensive invoice and vendor management, query resolution, invoice reconciliation, payment reporting, and reconciliation activities. The candidate should demonstrate a deep understanding of accounts payable procedures, ERP systems, and a proven track record of maintaining accurate financial records.
Skill Set Required:
Accounting Skills: Advanced knowledge of GAAP and financial record keeping, with demonstrated proficiency in complex accounting tasks.
Computer Skills: High proficiency in using standard office software and ERP systems. Familiarity with advanced data management and manipulation tools would be advantageous.
Data Entry Skills: High level of accuracy and speed in entering financial data into systems.
Analytical Skills: Robust ability to analyze financial data, identify trends, and make strategic decisions.
Problem-Solving Skills: Exceptional capacity to troubleshoot complex issues, resolve discrepancies, and find innovative solutions.
ERP/Mainframe Experience: Extensive practical experience of operating in an ERP or mainframe environment, including proficiency in system navigation, data extraction, and advanced report generation.
Communication Skills: Excellent verbal and written communication skills to liaise effectively with internal teams, vendors, management, and other stakeholders at all levels.
Qualification: A bachelor's degree in Accounting, Finance, Business Administration, Economics, or a related field is required. A master's degree or relevant professional certification (such as CPA or CFA) would be highly desirable.
Domain/Process Knowledge:
Invoice and Vendor Management: Extensive experience in managing vendor relationships, processing invoices, and resolving related queries.
Payment Reporting and Reconciliation: Proven expertise in managing and reconciling payment processes, ensuring adherence to company policies and external regulations.
ERP/Computer/Data Entry:
ERP System Experience: In-depth experience with ERP systems like SAP, Oracle, Ariba or Concur, including customization and system administration where applicable.
Accounts Payable Experience: Extensive experience in Accounts Payable roles, demonstrating a comprehensive understanding of AP processes, best practices, and potential areas for process improvement.
Interpersonal Skills: The candidate should exhibit very high interpersonal skills. They should be able to work collaboratively in a team, build strong professional relationships, and maintain a positive, professional attitude under pressure.
Maturity and Dependability: The role requires a very high level of maturity and dependability. The candidate must be able to handle sensitive financial information confidentially, meet tight deadlines, and manage multiple tasks and projects simultaneously.
Analytical Skills: High analytical skills are required. The candidate should be able to interpret complex financial data and make strategic, data-driven decisions.
Excel Skills: Medium to high proficiency in Microsoft Excel is essential. The candidate should be highly comfortable with data manipulation, pivot tables, VLOOKUP functions, and advanced features such as macros or Power Query.
Beyond these, the ideal candidate should display adaptability to new systems, a commitment to continuous learning, and a relentless focus on maintaining the highest standards of data integrity and compliance with financial regulations. Leadership potential and the ability to mentor junior team members would also be viewed favorably for this senior role.

ABOUT BUSINESS UNIT

IBM Consulting is IBM’s consulting and global professional services business, with market leading capabilities in business and technology transformation. With deep expertise in many industries, we offer strategy, experience, technology, and operations services to many of the most innovative and valuable companies in the world. Our people are focused on accelerating our clients’ businesses through the power of collaboration. We believe in the power of technology responsibly used to help people, partners and the planet.

YOUR LIFE @ IBM

In a world where technology never stands still, we understand that, dedication to our clients success, innovation that matters, and trust and personal responsibility in all our relationships, lives in what we do as IBMers as we strive to be the catalyst that makes the world work better.

Being an IBMer means you’ll be able to learn and develop yourself and your career, you’ll be encouraged to be courageous and experiment everyday, all whilst having continuous trust and support in an environment where everyone can thrive whatever their personal or professional background.

Our IBMers are growth minded, always staying curious, open to feedback and learning new information and skills to constantly transform themselves and our company. They are trusted to provide on-going feedback to help other IBMers grow, as well as collaborate with colleagues keeping in mind a team focused approach to include different perspectives to drive exceptional outcomes for our customers. The courage our IBMers have to make critical decisions everyday is essential to IBM becoming the catalyst for progress, always embracing challenges with resources they have to hand, a can-do attitude and always striving for an outcome focused approach within everything that they do.

Are you ready to be an IBMer?

ABOUT IBM

IBM’s greatest invention is the IBMer. We believe that through the application of intelligence, reason and science, we can improve business, society and the human condition, bringing the power of an open hybrid cloud and AI strategy to life for our clients and partners around the world.

Restlessly reinventing since 1911, we are not only one of the largest corporate organizations in the world, we’re also one of the biggest technology and consulting employers, with many of the Fortune 500 companies relying on the IBM Cloud to run their business.

At IBM, we pride ourselves on being an early adopter of artificial intelligence, quantum computing and blockchain. Now it’s time for you to join us on our journey to being a responsible technology innovator and a force for good in the world.

IBM is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, neurodivergence, age, or other characteristics protected by the applicable law. IBM is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

OTHER RELEVANT JOB DETAILS

For additional information about location requirements, please discuss with the recruiter following submission of your application.

Job Title

Procure to Pay Analyst - Portuguese Speaker

Job ID

116250

City / Township / Village

QUEZON CITY

State / Province

National Capital Region (Manila)

Country

Philippines