Postal Clerk

Vectrus, Inc; Hinoba-an; On-site; PHP 167,000 - 279,000; Full time

Job summary

Vectrus, Inc seeks a Mail Clerk in the Philippines to manage mail handling, security, and dispatch under LOGCAP requirements. You will sort, process, and track all mail, ensure confidentiality, and assist unit mail clerks with customer service. Training in postal procedures and basic computer use is provided.

The role emphasizes security, accuracy, and coordination with APO units and airport operations, with potential for learn-and-grow in postal software.

Qualifications

• High school diploma or equivalent required.
• Philippines valid driver’s license required.
• Must communicate in English at a high level.

Responsibilities

• Safeguard all mail and maintain high security of the postal facility.
• Load/unloads mail trucks and verify mail pieces on incoming mail manifest.
• Prepare outgoing mail manifest and separate accountable mail from ordinary mail.
• Open mailbags, sort mail by APOs or units, and process insured/certified mail.
• Provide customer assistance to unit mail clerks and conduct mail calls.
• Maintain postal stock and process mail manifest for dispatch to APO camps or airport.
• Operate or learn Retail System Software to provide postal services.

Skills

Basic computer skills

Postal procedures

Coordinate operations

Supervise postal unit

Discrepancy handling

Education

High school diploma or equivalent

Tools

Retail System Software

MS Office

Job description

Overview

This position is physically located in the Philippines in support of LOGCAP. The clerk performs a variety of detailed accounting duties concerning mail under minimal supervision and guidance.

Responsibilities

This position description is subject to change at any time as needed to meet the requirements of the program or company.

• Safeguard all mail and always maintain high security of the postal facility.
• Loads/unloads mail trucks. Verify mail pieces on incoming mail manifest. Prepares outgoing mail manifest.
• Separate accountable mail from ordinary mail.
• If x-ray machine is available, randomly X-ray selected mailbags and parcels, and suspicious mail for incendiary explosive devices and other prohibited items, notify supervisor.
• Open worker mailbags and letter trays, and sort mail by authorized APOs or assigned units. In process all service mail i.e. insured, certified on a postal required delivery form.
• Conduct mail call at prescribed time and provide the necessary customer assistance to the unit mail clerks.
• Distribute incoming mail to authorized unit mail clerks and ensure unit mail clerk sign for custody of service mail i.e. insured, certified, except Registered mail. Receipt from the unit mail clerks re-direct all mis-sent mail for forwarding to correct location.
• Separate and re-wrap mail parcel received in damaged condition and re-seal envelopes received in opened condition. Endorse the damaged or unopened mail.
• Perform directory service function on mail and use the Standard Pouching and Routing Instructions (SPRINT) and Consolidated Air Massing and Labeling Scheme (CAMALS) charts to forward mail to appropriate locations.
• Perform Postal Supply functions, manage stocks, inventory, ordering, and receiving for assigned postal facility.
• Receipt outgoing official mail from the official mail section.
• Be prepared to operate or learn to operate Retail System Software to provide postal services to authorized patrons.
• Provide customer services to authorized patrons, explaining available postal services.
• Perform Parcel Inspection functions, inspect patron's parcel/letter prior to entering the postal system; ensuring every article are free of Non-mailable items prescribed by the Military.
• Ensure slide label is stamped date and appropriate gateway fly tag is on OSP and mailbag. Annotate weight of all outgoing mail and record the each weight on the outgoing mail manifest worksheet.
• Process required mail manifest to dispatch the mail to the APO camps, JMMT, or Mail Control Activity (MCA) personnel at the local international airport. Daily record total volume and weight on mail dispatch log.
• Ensure mail vehicle is staged overnight and secured using a lock and seal; record the seal number for new day confirmation to ensure mail was not compromised.
• Load outgoing mail on pallet, airline shipping cage and igloo. Prepare required mail manifest to relinquish custody of the mail for dispatch from the JMMT.
• Maintain high security of postal facility at all times, ensuring unauthorized personnel requiring access in the operations area are escorted to all areas in the facility.
• Performs additional duties approved and required by the company (i.e. safety representative, fire warden, etc.)
• Performs general housekeeping and custodial services in the JMMT or APO.
• Performs other related tasks as directed. Performs other duties as assigned

Qualifications

• Minimum Qualifications: Education/Certifications: One-year related experience may be substituted for one year of education, if degree is required.
  • High school diploma or equivalent required.
  • Must have home country Driver's License
  • Must be a Filipino Citizen
• LN Requirements/Qualifications:
  • Philippines valid driver's license is required.
  • Must understand/communicate in a high level of English.
• Experience:
  • Military postal (school or on-the-job training), USPS training, commercial cargo shipping, parcel handling/warehousing, and/or mail room distribution training are preferred.
• Skills:
  • Must have basic computer skills.
  • Must know all postal procedures and techniques used by postal personnel in operation of Army and base post offices
  • Must be able to organize, control, coordinate, and supervise technical operations of postal unit.
  • Must be able to instigate work simplification methods.
  • Must be able to perform supervision of customs inspections conducted by custom agencies.
  • Must be able to note discrepancies and initiates appropriate corrective action
• Working Conditions:
  • Work is generally conducted in the out-of-doors area with a potential exposure to extreme climatic conditions/ambient temperatures. Work will require lifting, stooping, climbing, prolonged standing, prolonged sitting, and working with or in areas where a potential could exist for exposure to physical, chemical, or biological agents.
  • Employee use of Personal Protective Equipment (PPE) is required in certain areas. Such PPE includes, but is not limited to, head, foot, hand, torso, respiratory, vision, and hearing protective devices.
  • Must comply with OSHA, EPA, Fire Regulations and published Company work rules.
• Physical Requirements:
  • Heavy work. May require lifting in excess of 100 lbs., stooping, climbing, prolonged standing, prolonged sitting, and working with or in areas where a potential could exist for exposure to physical, chemical, or biological agents.

At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.