PMO Analyst

White Cloak Technologies; Pasig; On-site; PHP 600,000 - 800,000; Full time

Job summary

A technology services company in Pasig is seeking a PMO Analyst to support project governance and resource management. The ideal candidate will implement project management methodologies, prepare executive reports, and monitor resources. A Bachelor's degree and proficiency in tools like JIRA and MS Project are required, alongside 2-4 years of relevant experience.

Qualifications

• 2-4 years of experience in a project coordination, project analyst, or PMO role.
• Strong documentation and reporting skills.
• Familiarity with Agile or Waterfall methodologies is a plus.

Responsibilities

• Implement standard project management methodologies and tools.
• Prepare executive-level reports and dashboards.
• Track team resource bandwidth and utilization.

Skills

Analytical skills

Communication skills

Attention to detail

Proficiency in project management tools

Problem-solving skills

Education

Bachelor's degree in Business Administration or related field

Tools

JIRA

MS Project

Confluence

SharePoint

Job description

The PMO Analyst plays a critical role in supporting project governance, resource management, performance tracking, and reporting across the organization's portfolio of projects. This role will work closely with unit heads, and technical teams to drive operational excellence and ensure standard processes are consistently applied and optimized.

Key Responsibilities:

• Process & Governance: Implement and maintain standard project management methodologies, templates, and tools. Ensure adherence to defined project governance frameworks and compliance with organizational standards. Contribute to continuous improvement initiatives and documentation of operational procedures.
• Project Intake & Portfolio Management: Consolidate project and ticket requests into a centralized system for prioritization. Track and maintain an updated project pipeline including status, resources, timelines, and dependencies. Support the intake and evaluation process by validating completeness and accuracy of project requests.
• Reporting & Communication: Prepare executive-level dashboards, reports, and presentation decks to highlight project health, risks, and key metrics. Analyze project data to identify trends, variances, and improvement opportunities. Support preparation and documentation for governance meetings.
• Knowledge & Content Management: Moderate and maintain internal knowledge platforms (e.g., Wiki, Confluence, SharePoint). Ensure all project documentation, lessons learned, and standards are properly stored and accessible. Promote knowledge-sharing practices and documentation compliance across project teams.
• Resource & Capacity Monitoring: Track team resource bandwidth and utilization across projects. Support allocation planning and identify potential resource conflicts or shortages. Coordinate with team leads to align staffing with project schedules and priorities.
• Administrative & Operational Support: Organize and coordinate PMO and project team meetings, including agenda setting, note-taking, and action tracking. Assist project managers with project tracking tools and documentation needs. Facilitate onboarding and access setup for new team members.
• Tool & System Support: Maintain and support project management tools (e.g., JIRA, MS Project). Drive improvements in reporting and tracking mechanisms. Provide guidance and first-level support to project team members on tool usage.

Qualifications:

• Bachelor's degree in Business Administration, Information Technology, or a related field.
• 2-4 years of experience in a project coordination, project analyst, or PMO role.
• Proficiency in project management tools (e.g., JIRA, MS Project, Confluence, SharePoint).
• Strong analytical, documentation, and communication skills.
• Experience in preparing executive-level reports and presentations.
• Detail-oriented with a proactive and structured approach to problem-solving.
• Familiarity with Agile or Waterfall methodologies is a plus.