Personal Assistant

Top1Movers Worldwide Inc.; Manila; On-site; PHP 100,000 - 400,000; Full time

Job summary

A leading company in logistics is seeking a Personal Assistant to manage executive schedules, handle communications, and prepare various reports. The ideal candidate will possess strong organizational skills, experience in administrative roles, and proficiency in MS Office. This position offers an exciting opportunity to support executive operations in a dynamic environment.

Qualifications

• Proven experience as a personal assistant or in a related administrative role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.

Responsibilities

• Manage and maintain the executive’s schedule.
• Handle incoming and outgoing communication.
• Prepare reports and presentations on behalf of the executive.

Skills

Organizational skills

Time management

Communication skills

Interpersonal abilities

Multitasking

Confidentiality

Education

Bachelor’s degree or equivalent experience

Tools

MS Office

Job description

• Manage and maintain the executive’s schedule, including meetings, appointments, and travel arrangements.

• Handle incoming and outgoing communication, including emails, phone calls, and messages.

• Prepare reports, presentations, and correspondence on behalf of the executive.

• Coordinate and arrange meetings, including venue booking, agendas, and minutes.

• Maintain an organized filing system, both electronic and physical.

• Run errands and perform personal tasks as needed.

• Handle confidential information with integrity and discretion.

• Liaise with clients, partners, and other internal departments.

• Monitor and manage office supplies and requests on behalf of the executive.

• Assist in preparing expense reports and maintaining records.

Qualifications:

• Bachelor’s degree or equivalent experience preferred.

• Proven experience as a personal assistant or in a related administrative role.

• Excellent organizational and time management skills.

• Strong communication and interpersonal abilities.

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

• Ability to multitask and adapt in a fast-paced environment.

• High level of discretion and confidentiality.