Personal Assistant

Vodafone; España; Hybrid; PHP 2,459,592 - 3,162,333; Full time

Benefits offered by this job

Bonus on top of gross salary

Flexible working hours

Private Health and Life Insurance

25 vacation days

Access to an online learning platform

Job summary

Vodafone is seeking a full-time administrative professional in Romblon, España to provide critical PA support to senior management in Cyber Security and Platforms & Capabilities.

Key responsibilities include organizing international meetings, managing travel arrangements, and supporting special projects. The ideal candidate will demonstrate strong administrative capabilities, outstanding organizational skills, and familiarity with project management techniques.

Benefits include remote work options, private health insurance, and access to a learning platform.

Qualifications

• Experience with project coordination and stakeholder management is essential.
• Ability to create impactful presentations and communicate clearly across cultures.
• Familiarity with budget and expense management.

Responsibilities

• Organise international meetings and coordinate logistics.
• Manage travel arrangements and booking logistics.
• Support special projects and prepare reporting dashboards.

Skills

Strong administrative experience

Outstanding organisational skills

High proficiency in MS Office

Project management skills

Tools

MS PowerPoint

MS Excel

Purchasing systems

Job description

Select how often (in days) to receive an alert:

Business Area: VB Group Product & Services

Posting Country: Spain

Full Time / Part Time: Full Time

Contract Type: Permanent

About this Role

To provide PA support to the Head of Cyber Security P&S (Carmen Dufur) and Head of Platforms & Capabilities (Peter Forth) in VB Products and Services organisation and to support with business operations within their teams, including business support, event management and managing small projects relating to the team.

What you’ll do

Key accountabilities and decision ownership :

• Organise international meetings, maintaining awareness of cultural differences and time zones; use sound judgment to prioritise requests and negotiate meeting arrangements to ensure Vodafone’s positive external image. Coordinate weekly, monthly, and quarterly team meetings.
• Manage end-to-end travel arrangements (including visas), booking flights, hotels, transfers, and related logistics.
• Support special projects, able to prepare project management plans, tracking progress, preparing concise status updates, and maintaining simple reporting dashboards. Assist in governance activities and ensure timely delivery of project milestones.
• Raise purchase orders through EVO, monitor budget and spend, and highlight performance monthly. Maintain team administration (DLs, org charts, phone lists) and ensure compliance with Vodafone policies.
• Seamless collaboration with other PAs across Vodafone

Who you are

Core competencies, knowledge and experience:

• Strong administrative experience with exposure to project coordination and stakeholder management.
• Outstanding organisational skills with ability to prioritise tasks effectively and manage competing demands.
• High integrity, tact, diplomacy, and a calm, professional approach when engaging with senior stakeholders.
• Demonstrates flexibility, initiative, and proactive problem‑solving.
• Ability to create impactful presentations and communicate clearly across cultures.
• High proficiency in MS Office, particularly PowerPoint and Excel.
• Experience with purchasing systems, budget and expense management.
• Familiarity with basic reporting tools and ability to produce clear, concise updates.
• Project management skills (formal certification is a plus

Not a perfect fit?

Concerned you may not meet every requirement? Vodafone is committed to creating an inclusive workplace where everyone can thrive. If you are excited about this role but your experience does not align exactly with every aspect of the job description, you are encouraged to apply. You may be the right candidate for this or another opportunity, and the recruitment team will support you in exploring where your skills fit best.

• Bonus on top of the gross salary.
• Flexible working hours from Monday to Thursday, and an intensive schedule on Fridays.
• Intensive Summer Schedule during July and August.
• Up to 20 days per year of 100% remote work from other locations.
• Private Health and Life Insurance for employees and Family
• 25 vacation days, plus December 24th and 31st off.
• Access to an online learning platform for continuous training.

VOIS Equal Opportunity Employer Commitment

Vodafone recognises and celebrates the value of diversity in building a workforce that reflects the customers and communities it serves. No form of discrimination is tolerated. This includes, but is not limited to, discrimination based on race, colour, age, veteran status, gender identity, gender expression, sexual orientation, pregnancy, maternity or parental status, ethnicity, disability, religion or belief, political affiliation, trade union membership, nationality, citizenship, indigenous status, medical condition, HIV status, neurodiversity, social origin, cultural background, marital or civil partnership status, or socio‑economic background.