Operations Assistant

Healthy Options; Quezon City; On-site; PHP 201,000 - 290,000; Full time

Job summary

Healthy Options is seeking a Farm Operations Assistant to oversee production activities and manage inventory to ensure fresh produce and value-added goods reach customers on time. You will adhere to safety guidelines, QA standards, and optimize warehouse processes in a fast-paced environment.

Responsibilities include planning, production, and inventory support, coordinating schedules with production helpers and logistics, and maintaining accurate records in ERP/WMS systems.

Qualifications

• BS Industrial Engineering, BS Statistics, BS Agricultural Business Management, BS Agricultural Economics, BS Agriculture, BS Business Administration, BS Economics, or related degrees.
• Preferably at least one-year work experience in FMCG or Warehouse.
• Statistical analysis and forecasting tools.
• Inventory control and financial analysis.
• Operations management and organizational skills.

Responsibilities

• Monitors warehouse and stores stocks and replenishes accordingly.
• Prepares and coordinates production schedule to Production Helpers to ensure on-time fulfillment of orders.
• Coordinate dispatch schedule to logistics department to ensure on-time delivery of orders.
• Encodes inventory details and other production-related records in WMS.
• Performs daily time records and reports operational bottlenecks.

Skills

Inventory control

Operations management

Organizational skills

Team player

Warehouse operations

Attention to detail

Problem solving

Education

BS Industrial Engineering

BS Statistics

BS Agricultural Business Management

BS Agricultural Economics

BS Agriculture

BS Business Administration

BS Economics

Tools

ERP

WMS

Forecasting tools

Job description

Our vision is to have a healthier world where people take responsibility for their own health and the planet.

Since our first store opened at Shangri-La mall in 1995, our customer advisors have dedicated themselves to achieving our vision through educating and empowering our customers. The success in establishing Healthy Options as the premier all natural products store chain in the country has been made possible by our dedicated people.

To build on this success, we will continue to focus on providing world-class customer experience and innovative natural products and services.

Join us to continue and expand the contribution Healthy Options is!

Job Summary

The Farm Operations Assistant oversees, monitors, and coordinates production activities and performs tasks related to the overall management of inventory. Will support the production line by performing tasks that help provide fresh produce and value-added goods to the customer. The Operations Assistant must adhere to the safety guidelines, and efficiency requirements, and ensure that products and facilities meet the quality standards as set by QA.

Key Responsibilities:

Planning

• Manages customer orders
• Monitors warehouse and stores stocks and replenishes accordingly
• Prepares purchase requests for nontrade, fixed assets and other service orders
• Maintains and updates master data in ERP
• Prepares and coordinates production schedule to Production Helpers to ensure on-time fulfillment of orders
• Coordinate dispatch schedule to logistics department to ensure on-time delivery of orders

Production

• Receives goods from the Supplier and process receiving of purchase orders
• Encodes inventory details and other production-related records in WMS (Warehouse Management System)
• Prepare and accomplish production reports
• Prepares delivery receipts, transfer orders (TO), and other related documents to ensure on-time and accurate dispatch of goods
• Ensures accurate records of returned or pulled-out items from trade channels
• Acquires necessary permits from pertinent government agencies

Inventory and Support

• Prepares invoices for payment processing
• Ensures accurate inventory of goods
• Records any inventory movement in WMS and reconciles actual stocks to system-generated reports
• Conducts regular inventory count of trade and non-trade items
• Reconciles discrepancies between physical and system inventories and notifies the Production Officer or Manager of any irregularities
• Monitors, coordinates, and conducts facility and equipment inspection, verification, and validation

Other Activities

• Prepares and submits Daily Time Record (DTR) of Production Helpers/ Butchers/ Utility and Security Guard
• Monitors and reports operational bottlenecks and faulty equipment to the Production Officer or Manager
• Recommends innovative solutions to improve operations and solve bottlenecks
• Inspection of the production line to ensure smooth and hygienic operation
• Maintains hygienic and organized production line
• Performs other functions that may be required by the Operations Officer or Manager in support of the Company’s objectives

Qualifications:

• BS Industrial Engineering, BS Statistics, BS Agricultural Business Management, BS Agricultural Economics, BS Agriculture, BS Business Administration, BS Economics, or related degrees
• Preferably at least one-year work experience in FMCG or Warehouse
• Statistical analysis and forecasting tools
• Inventory control
• Financial analysis
• Operations management
• Personal attributes
• Organizational skills
• Team player
• Resourceful

Why Join Us?

• Be part of Asia’s largest all-natural product retailer for 30 years!
• Enjoy our beautiful and employee–friendly stores/office, with cute office pets in our HQ.
• Experience on-the-job skill development and mentoring program.
• Learn from our in-house and external trainings.
• Grow and challenge yourself to join our leadership development program.
• Work in a Company that values an entrepreneurial mindset on the job.
• Feel secure in our above industry compensation package.
• Join an organization that has a high retention rate, where people love where they work.