Open House Hiring October 19 - 20 | Senior Executive Assistant

JPMorganChase; Metro Manila; On-site; PHP 600,000 - 900,000; Full time

Job summary

JPMorganChase in the Philippines is seeking a Senior Executive Assistant to support multiple executives and drive business results while ensuring seamless operations. The role requires proactive, resourceful teamwork and strong organizational skills in a fast-paced environment.

Responsibilities include calendar management, travel arrangements, expense processing, events, and producing high-quality reports and presentations with advanced Office skills.

Qualifications

• Minimum of 2 years experience in a client facing role and/or in an administrative or executive assistant capacity.
• Strong proficiency in Microsoft Office Suite and exceptional organizational skills; able to manage multiple priorities in a fast-paced environment.
• Strong team orientation with ability to build relationships with internal and external stakeholders; can influence without formal authority.
• Excellent written and verbal communication skills with keen attention to detail.
• Demonstrated discretion and good judgment in handling confidential information and executive-level matters.
• Must be willing and able to work night shifts.

Responsibilities

• Efficiently manage and coordinate active calendars for multiple executives, ensuring optimal scheduling and prioritization of meetings and appointments.
• Effectively manage internal related activities such as meetings and communications with a high degree of professionalism, accuracy and confidentiality.
• Craft concise, well-structured emails that clearly convey information to stakeholders.
• Arrange and manage intricate domestic and international travels, ensuring seamless logistics and policy compliance.
• Process invoices and expense claims, adhering to firm guidelines.
• Organize and coordinate internal and external events, including meetings, conferences, and team-building activities.
• Prepare high-quality reports and presentations using PowerPoint and Excel.
• Assist with various projects and initiatives to enhance operational efficiency and strategic goals.
• Foster strong relationships with key partners, including other administrative assistants, to support a collaborative work environment.

Skills

Client facing

Organizational skills

Communication

Discretion

Night shifts

Tools

Microsoft Office Suite

PowerPoint

Excel

Job description

Job Description

Join our dynamic team as a Senior Executive Assistant, where you will play a pivotal role in supporting key executives to drive business results & ensure seamless operations within the organization. This position offers a unique opportunity to work in a fast-paced environment, providing comprehensive administrative support to our Global Banking business which serves a diverse clientele ranging from corporations to not-for-profit entities.

Join our dynamic team as a Senior Executive Assistant, where you will play a pivotal role in supporting key executives to drive business results & ensure seamless operations within the organization. This position offers a unique opportunity to work in a fast-paced environment, providing comprehensive administrative support to our Global Banking business which serves a diverse clientele ranging from corporations to not-for-profit entities.

As a Senior Executive Assistant in Business Support Management, you are expected to be a strong partner to the executives and team/s you will support, as well as to the broader admin group. You must be flexible, proactive, efficient, and a highly resourceful team player. You should possess strong administrative and organizational skills, along with the ability to maintain a realistic balance among multiple priorities. Exercising sound judgment in diverse situations and ensuring confidentiality are essential for your role.

Job Responsibilities

• Efficiently manage and coordinate active calendars for multiple executives, ensuring optimal scheduling and prioritization of meetings and appointments
• Effectively manage internal related activities such as meetings and communications with a high degree of professionalism, accuracy and confidentiality
• Exhibit effective communication by clearly articulating ideas in conversations and crafting concise, well-structured emails that convey information accurately and professionally.
• Arrange and manage intricate domestic and international travels, ensuring seamless logistics and adherence to company policies
• Process invoices and expense claims, ensuring compliance to the firm's guidelines.
• Organize and coordinate internal and external events, including meetings, conferences, and team-building activities.
• Prepare high-quality reports, presentations, and internal communications, utilizing advanced Microsoft Office skills (PowerPoint, Excel)
• Assist with various projects and initiatives, contributing to the BSM organization's operational efficiency and strategic goals
• Foster strong relationships with key partners, including other administrative assistants, to create a collaborative and supportive work environment

Required Qualifications, Skills And Capabilities

• Minimum of 2 years experience in a client facing role and/or in an administrative or executive assistant capacity
• Strong proficiency in Microsoft Office Suite, exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment, can adeptly handle ambiguity
• Strong team orientation and the ability to build and maintain relationships with internal and external stakeholders, can lead and influence without having positional authority, enthusiastic, self-motivated, calm and effective under pressure
• Excellent written and verbal communication skills, with a keen attention to detail
• Demonstrated discretion and good judgment in handling confidential information and executive-level matters, a forward thinker who anticipates stakeholder needs
• Must be willing and able to work night shifts

Preferred Qualifications, Skills And Capabilities

• Highly comfortable with learning and adapting to new technologies and productivity tools
• Willingness to work flexible hours as dictated by the needs of the business
• Experience in client-facing roles within a multinational firm
• Exposure to AI-enabled tools and willingness to adopt emerging technologies that support process improvement and operational excellence.

About Us

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

About The Team

J.P. Morgan's Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.