Office Receptionist & Data Entry Specialist -Property Management (PH&DR)

Remote VA; Metro Manila; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading property management team is seeking an Office Receptionist & Data Entry Specialist to manage front-desk operations and support administrative tasks. The ideal candidate should have strong organizational skills, experience in property management, and proficiency in using Rent Manager software. This role offers the opportunity to work in a dynamic environment while ensuring tenant satisfaction and maintaining accurate records.

Qualifications

• Proven experience as a receptionist, administrative assistant, or in a similar role.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication in English.

Responsibilities

• Manage front-desk operations and handle tenant inquiries.
• Enter and update data in Rent Manager.
• Perform general administrative duties such as filing and scheduling.

Skills

Communication

Organizational Skills

Multitasking

Attention to Detail

Tools

Rent Manager

Gmail

Adobe Acrobat

Job description

Job Summary:
We are seeking a highly organized and personable Office Receptionist & Data Entry Specialist to join our property management team. This role is responsible for managing front-desk operations, handling tenant inquiries, performing administrative duties, and maintaining accurate records in Rent Manager software. The ideal candidate should have excellent communication skills, be detail-oriented, and possess experience in property management or administrative support.

Key Responsibilities:

• Serve as the first point of contact by handling all incoming phone calls and emails in a professional and courteous manner.
• Enter and update data in Rent Manager, including tenant information, rent payments, and lease details.
• Create and assign maintenance tickets in Rent Manager; coordinate with maintenance staff and vendors to ensure timely resolution.
• Follow up with tenants regarding late or outstanding rent payments and document all interactions.
• Perform general administrative duties such as filing, document management, and scheduling.
• Assist in generating and sending notices, invoices, or other communications as needed.
• Maintain organized digital and physical records using tools like Gmail and Adobe.

Tools & Software:

• Rent Manager
• Gmail (Google Workspace)
• Adobe Acrobat (for document handling)

• Proven experience as a receptionist, administrative assistant, or in a similar role (preferably in property management).
• Proficiency in using Rent Manager or similar property management software is a strong plus.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication in English.
• High attention to detail and ability to follow through with tasks independently.
• Proficiency in using Rent Manager