Office Administrator (31430)

Crown records management; Philippines; On-site; USD 15,000 - 25,000; Full time

Job summary

A leading global logistics company is seeking a Facility Admin in the Philippines. This role involves providing administrative and EHS support, maintaining a safe work environment, and ensuring effective communication with stakeholders. Ideal candidates will have a Bachelor's degree and relevant experience, and will thrive in a diverse, inclusive workplace with opportunities for professional growth.

Benefits

Health insurance

Performance bonus

Paid time off

Volunteering leave

Qualifications

• 1 year experience in EHS support or related field.
• Ability to provide first aid and manage time effectively.
• High attention to detail and autonomous work ethic.

Responsibilities

• Provide administrative support to the Facility Manager.
• Assist in EHS training and safety assessments.
• Maintain supplies and coordinate service providers.

Skills

EHS knowledge

Communication

Organization

Education

Bachelor’s/College Degree

Tools

Microsoft Office

Job description

Requisition ID31430-Posted -APAC-Philippines

Crown Worldwide Groupis a privately owned, global logistics company founded in 1965 and headquartered in Hong Kong. We are an extraordinary and purposeful business committed to making it simpler to live, work and do business anywhere in the world, delivered through our broad portfolio of complementary brands. Together these enable us to; relocate people’s lives and possessions, help companies move teams to new locations near and far and help them manage their workspaces. We also transport, store and install precious art collections and keep company data and records safe, yet accessible.

We oversee a wide-ranging CSR program which supports local and global charities, actively champions employee wellbeing and continually seeks to reduce our environmental footprint. We are also proud of our diverse and inclusive culture. This provides all our employees with a sense of belonging which allows them to reach their full potential.

The Facility Admin is responsible for providing administrative, secretarial and clerical support to Facility Manager to maintain an efficient implementation and execution of EHS and facility programs. Assist in providing EHS & facility support to our company’s employees, assessing safety & health risks, support prevention of occupational illnesses or injuries. The Facility Admin should collaborate with the Facility Manager in promoting EHS programs among employees at regular intervals, keeping records of trainings and maintaining good communication with stakeholders regarding EHS & facilities. The Facility Admin is responsible for delivering consistently high EHS and facility customer services to internal and external customers. The role is also responsible for assisting in permitting and licensing requirements of the site.

Key Tasks and Responsibilities

Administration

Maintain supplies and EHS consumables by checking stock levels on a regular basis and sourcing itemsas required

Assist in the issuance of Crown EHS related permits to contractors and stakeholders

Maintain efficient office filing and storage systems

Accurately and efficiently type documents, reports and correspondence

Coordinate providers engaged in cleaning, maintenance and repairs

Acts as a support liaison officer in EHS permits and license renewal and applications

Assist in the conduct of facility walk arounds in identifying hazards and risks

Act as a secondary safety officer for the site

Support in the implementation of the site IMS

Assist in the conduct of EHS training for employees and contractors

Corporate Social Responsibility

Support the company CSR commitment and goals

Other

Adhoc duties as assigned by the Facility Manager

Company Values

Demonstrate and promote the company vision and values

Aptitude, Knowledge and Qualifications

Ability to demonstrate commitment to EHS stakeholders and continuous improvement

Ability to set priorities, work autonomously, manage time and workload and dependably meet strict deadlines

Professional attitude and a willingness to contribute to a team environment

Ability to provide first aid services and dispensing of medicines to Crown employees.

Assist in dispensing nonprescription required medicine for emergency purposes.

Documentation of incidences and all employee injuries and illnesses and keep this information confidential.

Professional Knowledge and Skills

Excellent knowledge and skill in addressing EHS legal & Crown related issues in the workplace.

Should be able to assess the work environment and identify any work hazards and plan interventionprograms accordingly.

Developed administration and organization skills with high attention to detail

Demonstrated experience in the use of Microsoft Office including Word, Excel,PowerPoint, Outlook, Publisher or equivalent

Cultural sensitivity and awareness

Qualifications

Bachelor’s/College Degree or equivalent Secondary education certificate, orequivalent

At least 1 year(s) of working experience in the related field

PCO or Safety Officer or Employees specializing in

EHS Support & Assistant or equivalent.

Excellent communication and organizational skills.

What we Offer

Work in international environment supporting clients from all over APAC, work with colleagues from multiple countries on daily basis

Work in a dynamic team with opportunities for growth

Learning opportunities in the field of relocations, international logistics and mobility

Work on new projects for an industry leader with over 50 years history

Summary of benefits offered (health, life and personal accident insurances, birthday leave, 2 days volunteering leave, PTO's from 15 and up to 20days)

Performance bonus

CSR, ED&I, Work-life balance initiatives

Call to action

If all above mentioned sounds interesting and motivating for you (and you have a suitable profile) we are looking forward to receiving your updated CV and discussing your career!

Company Values

At Crown we pride ourselves with the quality we deliver and values we stand by.

We areCARINGabout people and their experience

AlwaysDETERMINEDto do our best and to always keep improving

We are genuinelyTHEREwhen our customers and colleagues need us

We encourage theSHARINGof knowledge amongst each other

We continuously remainOPEN-MINDEDto stay innovative

Crown is an equal opportunities employer. We are committed to providing equal employment opportunities to all qualified individuals without regard to race, religion, gender, pregnancy, national origin, age, physical and mental disability, marital status, gender orientation, gender identity, military/veteran status, or any other characteristic protected by law. Crown welcomes applications from all suitably qualified candidates eligible to live and work in the designated geographical region. We are committed to diversity, and to employee well-being, engagement and development.

NOTE:This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.