O&M Operations & Admin Associate

Vena Energy; Ilocos Norte; Hybrid; PHP 223,000 - 357,000; Full time

Job summary

Vena Energy in Ilocos Norte, Philippines, is seeking an Associate, O&M to provide general administrative and clerical support for the O&M team, handling mailing, filing, data entry and document management. You will coordinate meetings and travel, liaise with vendors, maintain office equipment and network backups, and ensure confidentiality of sensitive documents.

This full-time role offers exposure to operations at a plant site and opportunities to contribute to monthly reports and knowledge

Responsibilities

• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
• Maintain electronic and hard copy filing system
• Open, sort and distribute incoming correspondence
• Perform data entry and scan documents and assist in archiving operational reports
• Consolidate the support document for O&M monthly report eg. Utility bills, Consumable expenses, Monthly/annual expenses, Performance guarantee, Warranty claims
• Assist in resolving any administrative problems
• Answer calls from customer and suppliers regarding their inquiries and concerns
• Prepare and modify documents including correspondence, reports, draft, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements for the O&M team
• Maintain office supplies for plant site
• Coordinate with O&M contractor with regard to consumables at plant site
• Maintain and manage computer network and ensure appropriate back-up and storage of computer files in coordination with IT
• Responsible for operations and maintenance of office equipment; arrange for repairs when necessary; recommends new or additional office equipment as appropriate. Source new vendors when necessary
• Custodian for library documentation assembly and archiving which include classifying technical articles and submission related to technology development
• Maintain Technical standard listing
• Track white papers/publications
• Maintain internal technology database
• Manage the flow of documentation within the organization
• Maintain confidentiality regarding sensitive documents
• Upkeep of quality records of recommended supplier, contractor, sub-contractor
• Assist in benchmark data collection from EPC/OM, BOQ – material price standard, BOM – Bill of material / site specific; and
• Perform other tasks as may be assigned

Job description

Vena Energy in Ilocos Norte, Philippines, is seeking an Associate, O&M to provide general administrative and clerical support for the O&M team, handling mailing, filing, data entry and document management. You will coordinate meetings and travel, liaise with vendors, maintain office equipment and network backups, and ensure confidentiality of sensitive documents.

This full-time role offers exposure to operations at a plant site and opportunities to contribute to monthly reports and knowledge