Marketing Coordinator: Campaigns, Assets & Ops

Cloudstaff Philippines Inc.; Philippines; Remote; PHP 240,000 - 360,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Flexible leave

WFH perks

Career advancement

Company laptop

Fiber internet

Social clubs

International career growth

Referral bonuses

Mental wellness support

Employee share units program

Job summary

Cloudstaff Philippines Inc. is seeking a Marketing Assistant to support the Channel Marketing team with daily marketing administration, asset management, retailer coordination and production tracking.

This role rewards ownership, proactive follow-up and strong attention to detail. Ideal candidates have 3–4 years in marketing coordination, experience with asset portals, and proficiency in Excel and PowerPoint.

Qualifications

• 3–4 years’ experience in a marketing coordinator or marketing assistant role, ideally within prestige beauty, professional beauty or FMCG.
• Proven track record managing multiple concurrent workstreams independently with strong attention to detail.
• Experience in retailer or trade marketing administration
• Comfortable with asset management portals
• Strong proficiency in Microsoft Excel and PowerPoint.
• Experience in a B2B and/or B2C environment.

Responsibilities

• Create, track and expire promotional codes across all channels and markets and communicate with relevant stakeholders.
• Track open campaign execution items (POS print status, asset delivery, code activation) and report status to the CAM during active campaign weeks.
• Maintain the promotional plan document with latest dates, confirmed codes and current status. Flag any discrepancies to the CAM immediately.
• Pull historical sell-through data to support the CAM's forecast build. Provide clean, formatted inputs — not interpretation.
• Manage Prestige Retail Co-oop execution: write briefs, coordinate creative, manage the approval chain, track delivery deadlines.
• Complete retailer and distributor NPD submission form.
• Own day-to-day management of the Plytix/Toolbox portal: upload, rename and categorise all brand assets. Remove outdated versions promptly and keep the portal up to date.
• Package and distribute activation toolkits and asset packs to partners per the CAM's confirmed send list.
• Update pricing sheets when NPD launches.
• Input invoice data and PO references into the POSM budget tracker. Flag discrepancies to the team.
• Track supplier ETAs and PO status. Chase outstanding items proactively and flag delivery risks to the CAM.
• Own day-to-day maintenance of the Master Commercial Calendar. Share weekly update to the team (GTM Meeting) flagging any date changes or milestones due within two weeks.
• Build and format the monthly Regional Manager and Partner Newsletter. Send for CAM review before CMM approval, then distribute and track delivery.

Skills

Attention to detail

Multitasking

Stakeholder coordination

Marketing administration

Retail marketing administration

Tools

Microsoft Excel

PowerPoint

Job description

Cloudstaff Philippines Inc. is seeking a Marketing Assistant to support the Channel Marketing team with daily marketing administration, asset management, retailer coordination and production tracking.

This role rewards ownership, proactive follow-up and strong attention to detail. Ideal candidates have 3–4 years in marketing coordination, experience with asset portals, and proficiency in Excel and PowerPoint.