Marketing Admin Assistant

RELX; Muntinlupa; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading global provider of information and analytics is seeking a candidate for a role focused on finance, marketing coordination, and team support. Responsibilities include processing invoices, coordinating marketing activities, and providing logistic support. Ideal candidates have a bachelor's degree in marketing and 1-2 years of experience, alongside strong communication and stakeholder management skills.

Qualifications

• 1 - 2 years of working experience in the related field.
• Willing to support US Marketing operations on graveyard shift PH time.
• Marketing background is a plus.

Responsibilities

• Process invoices, purchase orders, and expense reports.
• Support asset management and file organization for marketing materials.
• Provide logistical and administrative support for product marketing team activities.

Skills

Good verbal and written communication skills

Strong stakeholder management skills

Detail oriented

Education

Bachelor’s degree in marketing or any related field

Tools

CRM tools (Oracle Fusion, Invoice look-up, SalesPro, etc.)

Job description

Key Responsibilities

• Finance & Budget Support 50%
  • Process invoices, purchase orders, and expense reports with accuracy and timeliness.
  • Track and reconcile budget spend, ensuring proper documentation and approvals.
  • Maintain department budget trackers, flagging variances and assisting with reporting.
  • Coordinate with Finance to resolve discrepancies and ensure compliance with company policies.
• Marketing Coordination 30%
  • Serve as backup for the marketing blog program, including scheduling, content uploads, and coordinating with writers and reviewers.
  • Support asset management and file organization for marketing materials (i.e. Widen, Seismic, Claims and Testimonials).
  • Assist with simple reporting requests (budget updates).
• Team Administrative Support 10%
  • Provide logistical and administrative support for product marketing team activities, meetings, etc.
  • Coordinate internal events such as team building sessions and professional development activities.
  • Assist with personal expense processing and travel arrangements for senior team members.
• General Operations 10%
  • Maintain shared tools and records, ensuring information is organized and up to date.
  • Support special projects and ad hoc requests to keep the product marketing function running smoothly.

Qualifications

• Must have a bachelor’s degree in marketing or any related field
• 1 - 2 years of working experience in the related field
• Good verbal and written communication skills
• Strong stakeholder management skills
• Detail oriented and willing to support US Marketing operations on graveyard shift PH time.
• Knowledge of Customer Relationship Management tools (Oracle Fusion, Invoice look-up, Citibank site, SalesPro, Widen, MDC, Smart Sheet, GCRM, and Community) are a plus
• Marketing background is a plus

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