Logistics & Travel Coordinator

Planate Management Group; Makati; On-site; PHP 400,000 - 600,000; Full time

Job summary

A global business support services firm is seeking a Logistics & Travel Coordinator in Metro Manila to manage travel and logistics for U.S. and local staff. This role involves ensuring compliance with regulations, coordinating events, and managing documentation. Candidates should hold a relevant degree and have at least 3 years of experience in international travel logistics. Join a dynamic team committed to excellence and client success.

Qualifications

• 3 years of experience managing international travel and logistics.
• Familiarity with DoD travel rules and foreign clearance requirements.
• Strong knowledge of international travel procedures and visa processes.

Responsibilities

• Arrange travel for U.S. and PH staff, ensuring DoD compliance.
• Coordinate logistics for training events and equipment deliveries.
• Manage travel documentation, itineraries, and approvals.

Skills

Logistics Coordination

Travel Management

Communication Skills

Problem-Solving Skills

Attention to Detail

Education

Bachelor's degree in Logistics, Business, or Administration

Tools

Microsoft Office

Travel Coordination Tools

Job description

Planate Management Group South East Asia Corp (PMGSEAC) is a multi-disciplinary team of highly skilled and experienced professionals dedicated to providing comprehensive support to our clients. Our mission is to deliver the highest quality and most cost-efficient business support services, contributing to the success of our clients and their organizations globally. We strive to become one of the most reliable and trusted providers of business support services.

The Logistics & Travel Coordinator supports the planning and execution of travel and logistics for U.S. and GPH personnel. This role ensures compliance with DoD and local regulations while managing arrangements for training events, site visits, and equipment deliveries across multiple project locations.

This is a nationwide project, and we need someone who is willing to travel and take on assignments at various project sites across the country.

This position is contingent upon the award of the contract

Key Responsibilities

• Arrange travel for U.S. and PH staff, ensuring compliance with DoD Foreign Clearance Guide and local travel policies
• Coordinate logistics for training events, site visits, and equipment deliveries
• Work with travel agencies, airlines, and vendors to secure cost-effective transportation and lodging
• Manage travel documentation, itineraries, approvals, and records
• Handle visa applications, foreign clearances, and travel authorizations
• Support mobilization and demobilization logistics for project personnel
• Prepare travel cost estimates and assist with tracking travel-related budgets
• Maintain and distribute current travel policies and procedures
• Respond to emergency travel changes, delays, or cancellations
• Assist in the procurement and shipment of training materials and equipment

Qualifications

• Bachelor's degree or equivalent experience in Logistics, Business, or Administration
• With relevant experience in government or military service
• At least 3 years of experience managing international travel and logistics
• Familiarity with DoD travel rules and foreign clearance requirements
• Strong knowledge of international travel procedures and visa processes
• Excellent organizational and communication skills
• Proficient in Microsoft Office and travel coordination tools
• Able to manage multiple tasks in fast-paced, dynamic environments
• High attention to detail, accuracy, and compliance
• Strong problem-solving skills and ability to work both independently and in teams

Why Planate?

Joining the Planate team opens you to an experience working for a Global company where you are among a team that is considered a premier trusted partner for planning, design, engineering, asset management, and professional service solutions anytime, anywhere. We Take Care of Our Own; Personally, and Profession.

We’d love for you to be a part of our Global workforce, helping us serve as an effective and integrated partner to advance every client\'s mission!