Logistics & Admin Coordinator — On-site (Bataan), ASAP

Smart & Plan Construction and Consultants, Inc.; Balanga; On-site; PHP 312,000 - 469,000; Full time

Job summary

Smart & Plan Construction and Consultants, Inc. is seeking an Admin & Logistics Coordinator to ensure smooth daily operations in Balanga, Bataan. You will coordinate administrative support, procurement, and end-to-end supply chain tasks, acting as the central point of contact across departments.

The role requires strong organizational skills, attention to detail, and proficiency in Microsoft Office. On-site work and effective vendor coordination with suppliers and service providers are essential

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Logistics, or related field.
• Experience in administrative tasks, purchasing, billing, and documentation is an advantage.
• Knowledgeable in Microsoft Office applications, particularly Excel and Word.
• Strong organizational skills and attention to detail in maintaining records and processing documents.
• Good communication, coordination, and negotiation skills when dealing with suppliers and internal departments.
• Basic understanding of purchasing procedures, invoice verification, expense monitoring, and reconciliation.
• Able to monitor truck documentation, maintenance schedules, and vehicle-related records.
• Trustworthy, detail-oriented, and capable of handling multiple tasks with minimal supervision.
• Willing to work on-site and coordinate with different departments, suppliers, and service providers.
• Willing to be assigned and work in Bataan.
• Can start immediately (ASAP).

Responsibilities

• Perform general administrative tasks, including maintaining accurate operational records and managing document flow.
• Source vendors, request quotations, and process purchase orders for required materials and services.
• Handle billing responsibilities, ensuring invoices are processed, verified, and recorded accurately.
• Track purchasing expenses and assist in reconciling billing discrepancies with suppliers and service providers.
• Maintain open lines of communication with various internal departments to align administrative and logistical needs.
• Monitor truck documentation and maintenance records.

Skills

Organizational skills

Attention to detail

Communication

Coordination

Negotiation

Multitasking

Education

Bachelor's degree in Business Administration, Office Administration, Logistics, or related field

Tools

Microsoft Office

Job description

Smart & Plan Construction and Consultants, Inc. is seeking an Admin & Logistics Coordinator to ensure smooth daily operations in Balanga, Bataan. You will coordinate administrative support, procurement, and end-to-end supply chain tasks, acting as the central point of contact across departments.

The role requires strong organizational skills, attention to detail, and proficiency in Microsoft Office. On-site work and effective vendor coordination with suppliers and service providers are essential