LEGAL SUPPORT STAFF

Bank of the Philippine Islands (BPI); Manila; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading company in the Philippines seeks a Legal Support Staff to provide essential administrative support to the Corporate Legal Affairs Division. This role involves managing legal documents, scheduling meetings, maintaining records, and processing financial transactions. Ideal candidates will hold a 4-year bachelor's degree and have experience in a law firm.

Qualifications

• Experience in a law firm or administrative support required.

Responsibilities

• Provide secretarial and administrative support to the Corporate Legal Affairs Division.
• Receive and file legal documents and correspondences.
• Handle accounting transactions related to legal operations.

Skills

Organizational skills

Communication skills

Attention to detail

Education

4-year bachelor's degree

Job description

The Legal Support Staff shall provide secretarial and administrative support to the Corporate Legal Affairs Division Head and its departments.

Responsibilities

• Receive, record, distribute, monitor and file pleadings, documents and correspondences from courts, other government agencies, private entities and the BPI Group
• Organize, file and safe keep documents of the Legal Departments
• Maintain docket of cases and litigation files
• Answer, screen and transfer incoming calls and take messages
• Schedule meetings of Legal officers and reserve available venues therefor
• Follow-up entries from the DRD lawyers into the Automated Legal Management System (ALMS)
• Collect, input, consolidate Daily Service Reports (DSRs) of assigned lawyers
• Handle and process accounting transactions such as, but not limited to, reimbursements, litigation charges, operational expenses and other institution charges
• Prepare billings on subsidiaries
• Prepare, encode and collate payment slips with supporting documents for the Electronic Procurement System (E-Proc)
• Monitor the whereabouts and track out-of-pocket charges of Legal personnel
• File Legal administration forms, such as the referral forms and the like
• Assist Legal personnel on other legal or administrative matters needed from time to time
• Perform such other functions as may be assigned or delegated by the LAD Head, Legal Departments or the co-heads of Legal
  
  

Qualifications

• 4-year bachelor's degree
• With experience working in a law firm or providing administrative support to a department head