Legal Intake Specialist (Philippines | Remote)

OperationsArmy; Manila; Remote; PHP 2,276,000 - 3,415,000; Full time

Job summary

A healthcare records management company is seeking a Legal Intake Specialist to ensure accurate retrieval of medical records. The role involves identifying healthcare providers, reviewing requests for accuracy, and assigning requests to team members. Candidates must have experience in health records retrieval, exceptional attention to detail, and strong communication skills. This position is full-time and remote with working hours from Monday to Friday.

Qualifications

• Prior hands-on experience requesting health records from providers on behalf of law firms.
• Exceptional accuracy to avoid delays.
• Proactive problem-solving mindset.

Responsibilities

• Identify healthcare providers involved in treatment.
• Review and correct Release of Information forms.
• Assign requests to team members based on workload.
• Escalate special provider requirements.

Skills

Attention to Detail

Technical Skills (Adobe Acrobat)

Strong communication skills

Tools

PDF editing tools

Job description

Legal Intake Specialist (Remote)

Schedule: Full-Time | Monday - Friday, 9:00 AM - 5:00 PM EST

Apply here:https://operationsarmy.com/application

Position Overview

The Legal Intake Specialist plays a pivotal role as the first step in the healthcare medical records retrieval process. This position ensures that every request is accurate, complete, and optimized for downstream success. The precision and quality of the intake process directly influence the speed and accuracy of medical record retrieval for law firm clients.

Key Responsibilities

1. Provider Research & Identification

• Identify all relevant healthcare providers involved in a clients treatment, beyond the main facility listed by the law firm.
• Research and locate billing providers and related entities using tools such as Chartswap, historical request data, and direct provider outreach.
• Accurately input all identified providers into the admin application.

2. Request Creation & Quality Control

• Review incoming ROIs (Release of Information forms), correcting incomplete or inaccurate submissions (noting that ~90% require adjustments).
• Prepare accurate base forms before generating submission packets.
• Conduct comprehensive quality assurance checks on each ROI packet, verifying inclusion of all required details such as cover letters, affidavits, and other documentation.

3. Request Assignment

• Assign requests to the appropriate records team members based on workload balance and utilization metrics.

4. Handling Special Cases

• Identify and escalate special provider requirements (e.g., unique forms or protocols) to the assigned Client Success Manager (CSM).
• Resolve missing, unclear, or conflicting information by liaising with the law firms case manager.

Requirements

• Experience: Prior hands-on experience requesting health records from providers on behalf of law firms.
• Attention to Detail: Exceptional accuracy; even small mistakes can cause delays of several months.
• Technical Skills: Proficiency with Adobe Acrobat and other PDF editing/combining tools.
• Communication: Strong verbal and written communication skills, with a proactive problem-solving mindset.

Apply here:https://operationsarmy.com/application