Intermediate Admin Assistant

TOA Global; Philippines; Remote; PHP 502,000 - 647,000; Full time

Benefits offered by this job

21 Annual Leave

Tenure recognition

Health & Life Insurance

Professional training

Day shift 7:00 AM – 4:00 PM PHT

Job summary

TOA Global is seeking an Intermediate Admin Assistant in the Philippines to support Australian accounting clients from a remote setup. You will manage digital documentation, onboarding tasks, and practice management data updates to ensure smooth service delivery.

The role emphasizes compliance tasks, client communications, and coordination with Australian accountants. A 2–3 year background in AU accounting is expected, with strong English and organizational skills.

Qualifications

• 2 to 3 years of experience in or directly supporting an Australian accounting firm.
• Familiarity with Australian accounting workflows and compliance processes.
• Proficiency with XPM, Karbon, APS or similar practice management platforms; strong MS Office skills.

Responsibilities

• Prepare, organize, and manage digital correspondence, reports, and client documents with high accuracy.
• Enter and maintain client data in Australian practice management systems such as XPM, Karbon or APS.
• Support onboarding of new clients by handling engagement letters and documentation.
• Assist with ASIC lodgments, annual reviews and corporate secretarial tasks.
• Draft client invoices, track payments, and schedule virtual meetings.
• Coordinate workflows and deadlines with Australian-based accountants to meet compliance timelines.

Skills

English proficiency

Detail oriented

Remote-ready mindset

Effective communicator

Tools

XPM

Karbon

APS

MS Office

Cloud collaboration tools

Job description

Intermediate Admin Assistant

Location: Clark, Cebu, Manila or Tarlac, Philippines

Shift: Monday - Friday | 7:00 AM - 4:00 PM PHT

Salary Range: Php 45,000 - Php 58,000

Unlock Your Potential!

At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients in the accounting industry.

As an Intermediate Admin Assistant, you will provide essential compliance and workflow support to our Australian accounting firm clients. This role is designed for a detail-oriented professional who understands the operational rhythms of AU accounting practice. Working remotely, you will manage digital documentation, handle client onboarding administrative tasks, and keep practice management systems updated to ensure seamless operations and timely service delivery across the firm.

Your Impact

• Documentation & Digital Correspondence: Prepare, organize, and manage digital correspondence, reports, and client documents with high accuracy.


• Practice Management System Updates: Enter and maintain critical client data using Australian practice management platforms such as XPM, Karbon, APS, or similar tools.


• Client Onboarding Administration: Support the seamless onboarding of new clients by managing engagement letters, collecting identification forms, and compiling verification documents.


• ASIC & Corporate Secretarial Support: Assist with corporate secretarial tasks, including online ASIC lodgments, annual reviews, and official company database updates.


• Billing & Administrative Operations: Draft client invoices, track incoming payments, schedule virtual meetings, and manage digital executive calendars.


• Workflow & Deadline Coordination: Collaborate closely with Australian-based accountants to ensure all client deliverables, lodgments, and compliance deadlines are met efficiently.

What You Bring

• The Experience:2 to 3 years of experience in or directly supporting an Australian accounting firm is mandatory.


• Technical Mastery: Strong familiarity with Australian accounting workflows, compliance processes, and software tools like XPM, Karbon, or APS. High proficiency in MS Office and cloud collaboration tools.


• Operational Discipline: Exceptional organizational skills, high attention to detail, and a structured approach to managing high-volume tasks.


• The Mindset: A proactive, reliable team member who works well independently in a remote environment while maintaining steady workflow output.


• Communication Prowess: Strong written and verbal English skills, essential for drafting professional documents and coordinating with Australian accounting teams.

Why You'll Love It Here

We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.

• Time for You: Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your Me time.


• Tenure Recognition Program: Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.


• Health & Security: Comprehensive HMO and Life Insurance coverage from day one.


• Wealth & Growth: Competitive salary with annual performance reviews, tenure recognition, and continuous access to professional training resources.


• Day Shift Stability: Enjoy a 7:00 AM - 4:00 PM PHT schedule, providing ideal work-life balance and aligning directly with Australian business hours.