Intermediate Admin Assistant

TOA Global; Pampanga; Remote; PHP 502,000 - 647,000; Full time

Benefits offered by this job

21 Total Annual Service Incentive Leav

HMO and Life Insurance from day one

Annual performance reviews

Professional training resources

Job summary

TOA Global is seeking an Intermediate Admin Assistant to support Australian accounting teams from the Philippines. The role focuses on compliance, workflow support, client onboarding, and data management, with a remote setup and a day shift aligned to AU business hours.

You will work with XPM, Karbon, APS and MS Office, handle invoices and scheduling, and coordinate with remote colleagues to ensure timely deliverables and accuracy across client engagements.

Qualifications

• 2 to 3 years of experience in or directly supporting an Australian accounting firm
• Strong familiarity with Australian accounting workflows and software XPM/Karbon/APS
• High proficiency in MS Office and cloud collaboration tools
• Exceptional organizational skills and attention to detail
• Strong written and verbal English skills for drafting professional documents

Responsibilities

• Prepare, organize, and manage digital correspondence, reports, and client documents
• Enter and maintain client data in Australian practice management platforms such as XPM, Karbon, APS
• Support onboarding of new clients by managing engagement letters and verification documents
• Assist with ASIC and corporate secretarial tasks, including online lodgments
• Draft client invoices, track payments, schedule virtual meetings, and manage digital calendars
• Coordinate with Australian-based accountants to meet deadlines and deliverables

Skills

Australian accounting experience

English communication

Attention to detail

Independent remote work

Tools

MS Office

XPM

Karbon

APS

Job description

Location: Clark, Cebu, Manila or Tarlac, Philippines

Shift: Monday - Friday | 7:00 AM - 4:00 PM PHT

Salary Range: Php 45,000 - Php 58,000

Unlock Your Potential!

At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients in the accounting industry.

As an Intermediate Admin Assistant, you will provide essential compliance and workflow support to our Australian accounting firm clients. This role is designed for a detail-oriented professional who understands the operational rhythms of AU accounting practice. Working remotely, you will manage digital documentation, handle client onboarding administrative tasks, and keep practice management systems updated to ensure seamless operations and timely service delivery across the firm.

Your Impact

• Documentation & Digital Correspondence: Prepare, organize, and manage digital correspondence, reports, and client documents with high accuracy.
• Practice Management System Updates: Enter and maintain critical client data using Australian practice management platforms such as XPM, Karbon, APS, or similar tools.
• Client Onboarding Administration: Support the seamless onboarding of new clients by managing engagement letters, collecting identification forms, and compiling verification documents.
• ASIC & Corporate Secretarial Support: Assist with corporate secretarial tasks, including online ASIC lodgments, annual reviews, and official company database updates.
• Billing & Administrative Operations: Draft client invoices, track incoming payments, schedule virtual meetings, and manage digital executive calendars.
• Workflow & Deadline Coordination: Collaborate closely with Australian-based accountants to ensure all client deliverables, lodgments, and compliance deadlines are met efficiently.

What You Bring

• The Experience: 2 to 3 years of experience in or directly supporting an Australian accounting firm is mandatory.
• Technical Mastery: Strong familiarity with Australian accounting workflows, compliance processes, and software tools like XPM, Karbon, or APS. High proficiency in MS Office and cloud collaboration tools.
• Operational Discipline: Exceptional organizational skills, high attention to detail, and a structured approach to managing high-volume tasks.
• The Mindset: A proactive, reliable team member who works well independently in a remote environment while maintaining steady workflow output.
• Communication Prowess: Strong written and verbal English skills, essential for drafting professional documents and coordinating with Australian accounting teams.

Why You'll Love It Here

We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.

• Time for You: Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your "Me time."
• Tenure Recognition Program: Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.
• Health & Security: Comprehensive HMO and Life Insurance coverage from day one.
• Wealth & Growth: Competitive salary with annual performance reviews, tenure recognition, and continuous access to professional training resources.
• Day Shift Stability: Enjoy a 7:00 AM - 4:00 PM PHT schedule, providing ideal work-life balance and aligning directly with Australian business hours.