HR Partner - Systems & Records

ECAM; Pasig; On-site; PHP 360,000 - 480,000; Full time

Job summary

ECAM is seeking an HR Partner - Systems & Records to manage pre-employment checks, onboarding, and employee records across the lifecycle. You will ensure data accuracy in HRIS, assist with profile creation and payroll setup, and maintain confidential records with strict timelines. Fresh graduates with relevant internship are welcome.

The role emphasizes meticulous data handling, cross-system processing, and collaboration with HR teams to uphold compliant and complete employee files.

Qualifications

• Bachelor’s degree in HR, Business Administration or a related field.
• 1–3 years in HR, HR Operations, HR Administration, HRIS, or records management.
• Fresh graduates with internship or admin experience may be considered.
• Strong understanding of HR processes and employee lifecycle.
• Working knowledge of HRIS or HR systems.
• Excellent data accuracy and attention to detail.

Responsibilities

• Manage pre-employment requirements including government and personal documents.
• Create and maintain employee 201 files and electronic HR records.
• Process information in HRIS, WorkSched and other systems.
• Support onboarding with profile creation, system access and payroll setup.
• Maintain accurate data including reporting lines, department and salary movements.
• Prepare standard documents such as Certificates of Employment and certifications.
• Respond to records and HR system requests from staff.
• Support HRIS data audits, reporting and process documentation.
• Identify data discrepancies and system issues; escalate as needed.
• Maintain confidentiality and proper handling of employee information.

Skills

Attention to detail

HRIS experience

Excel

Communication skills

Organizational skills

Education

Bachelor's degree in HR/Business Administration

Tools

HRIS

WorkSched

Microsoft Excel

Job description

ECAM is looking for talented individuals like you! Be the nextHR Partner - Systems & Records.

The HR Partner provides administrative and operational support across the employee lifecycle, with primary responsibility for pre-employment requirements, onboarding, employee records, HRIS data maintenance, and employee documentation.

The role ensures that employee information and records are accurate, complete, properly maintained, and processed within established timelines and standards.

Duties & Responsibilities:

• Manage and monitor pre-employment requirements, including government documents, personal documents, and PEME.
• Create, organize, and maintain employee 201 files and electronic HR records.
• Process employee information and updates in HRIS, WorkSched, and other HR systems.
• Support new hire onboarding, including employee profile creation, system access, credentials, and payroll account requirements.
• Maintain accurate employee data, including reporting lines, department, salary movements, government information, and other employee records.
• Prepare standard employee documents such as Certificates of Employment, loan certifications, and other HR certifications.
• Respond to employee and HR requests related to records, documentation, and HR systems.
• Support HRIS data audits, reporting, system testing, and process documentation.
• Identify and elevate data discrepancies, system issues, and non-standard requests.
• Maintain confidentiality and proper handling of employee information and records.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, Management, or a related field.
• Preferably 1–3 years of experience in HR, HR Operations, HR Administration, HRIS, or employee records management.
• Fresh graduates with relevant internship or administrative experience may be considered.
• Basic understanding of HR processes and employee lifecycle management.
• Working knowledge of HRIS or HR systems.
• Strong attention to detail and data accuracy.
• Good organizational and time management skills.
• Good written and verbal communication skills.
• Ability to handle confidential and sensitive employee information.
• Proficient in Microsoft Office, particularly Excel.
• Ability to manage multiple requests and meet deadlines.

Why joinECAM?

AtECAM, we invite you to make a difference. Take over a position that creates community impact.

Get to work with skillful team members and experience limitless growth.

Choose to be exceptional and be part of the never-ending cycle of innovation, transformation and evolution of surveillance technology.