HR Assistant

Private Advertiser; Manila; Remote; PHP 2,332,000 - 3,207,000; Full time

Job summary

A leading remote HR service provider is seeking an HR Assistant to manage payroll and HR administration tasks. This role requires strong organizational skills and 1+ years experience in HR and payroll. The ideal candidate will excel in a remote work environment, demonstrating proficiency with ADP payroll system and excellent communication skills. Competitive compensation offered.

Qualifications

• 1+ years of experience in HR and/or payroll.
• Strong attention to detail.

Responsibilities

• Manage payroll and timekeeping.
• Support annual performance review processes.
• Track HR-related metrics.

Skills

HR and/or payroll experience

Proficiency with ADP payroll system

Strong organizational skills

Experience with HR compliance

Proficient in Microsoft Office

Strong written and verbal communication

Comfortable using AI tools

Tools

QuickBooks Online

Microsoft Office

Google Workspace

Job description

Remote || HR Assistant || US base client

Schedule: Monday–Friday, 7:00 AM – 3:00 PM EST

Reports to: Owner

Location: Remote

Responsibilities

• Payroll & Timekeeping

• Review daily time punches from the prior day; send reminders for missed punches.

• Manage time-off and sick leave requests in line with company policies.

• Approve requests when compliant with policy.

• Respond to denials with professional and kind communication (e.g., less than 2 weeks’ notice without medical documentation, or conflicting time-off requests).

• Track attendance, absences, and trends.

• Prepare payroll every other Thursday by 12 PM for owner review; submit finalized payroll at 1 PM.

• Generate weekly payroll reports that highlight changes, such as overtime, bonuses, or staff absences, and provide insights on payroll vs. profit impact.

• Prepare reports for reviews 4 days prior to review date

• Human Resources Administration

• Maintain knowledge of company HR policies and communicate them consistently to staff.

• Support annual and semi-annual performance review processes by collecting input and reminders for directors.

• Track HR-related metrics (turnover, absenteeism, etc.) and provide insights to owners.

• Maintain employee files and ensure compliance with legal and internal requirements.

• Serve as a point of contact for staff HR questions.

• Use AI tools daily to check the tone of HR emails (e.g., time-off denials, reminders, payroll updates) to keep communication professional, kind, and consistent.

• Finance & Reporting

• If weekly work falls under 40 hours, support finance tasks such as:

• Entering charges into QuickBooks Online from bank statements.

• Reconciling payroll with QuickBooks and bank records.

• Collaboration

• Work closely with owners and leadership team to align HR operations with business goals.

• Partner with schedulers and directors to manage staff availability and coverage.

Required Qualifications

• 1+ years of experience in HR and/or payroll.

• Proficiency with ADP payroll system.

• Strong organizational skills and attention to detail.

• Experience with HR compliance and time-off policy administration.

• Proficient in Microsoft Office and Google Workspace.

• Strong written and verbal communication skills.

• Comfortable using AI tools daily for email tone, drafting, and HR communication support.

Preferred Qualifications

• QuickBooks Online experience.

• Prior experience in healthcare, therapy services, or professional services.

• Data tracking and reporting skills (Excel/Google Sheets).

Characteristics of the Ideal Candidate

• Detail-Oriented: Notices errors quickly and maintains accurate records.

• Policy-Driven with Empathy: Upholds company policies while communicating in a respectful, supportive tone.

• AI-Adaptable: Willing to use AI daily as a communication partner to refine email tone and clarity.

• Analytical: Identifies trends in payroll and HR data and explains them clearly.

• Trustworthy & Confidential: Handles sensitive employee and company data with discretion.

• Proactive Communicator: Flags issues early, follows up consistently, and provides clear updates to staff and owners.

• Problem-Solver: Looks for solutions, not just issues, when handling HR or payroll challenges.

• Reliable: Meets deadlines without reminders—especially for payroll deadlines.