Guest Services Agent

AIPI Acquire Intelligence Philippines Inc.; Pasig; On-site; PHP 268,000 - 357,000; Full time

Benefits offered by this job

HMO coverage for you and your family

Annual Kick-Off Parties with giveaways

Recognitions and promotions

Internal promotions and career growth

Training and development programs

Leave benefits and 14th month pay

Referral incentives

Job summary

Acquire Intelligence is a global outsourcer delivering guest services for hotels and related hospitality clients. The Guest Services Agent role focuses on ensuring exceptional guest experiences from inquiries to post-departure, across email, phone, social media and web chat, while maintaining high service standards.

The position emphasizes proactive guest engagement, accurate reservation handling, and close coordination with on-ground teams to ensure smooth check-in and check-out processes.

Qualifications

• Demonstrated experience in a high-volume, fast-paced customer service role.
• Ability to work under pressure, prioritise effectively, and meet deadlines.
• Excellent time management and ability to prioritise competing demands.
• Effective interpersonal skills with the proven ability to build strong relationships.
• Experience with industry-specific applications preferred (e.g., Property Management Systems, RMS, HomeHero, Zoho).

Responsibilities

• Guest Engagement: Respond to inquiries promptly across channels and build brand loyalty.
• Reservation Management: Create and maintain reservations with accurate guest information.
• Operational Efficiency: Complete daily tasks and coordinate with on-ground staff.
• Issue Resolution: Own and resolve guest issues quickly, escalating as needed.
• Collaboration: Support other departments to ensure top-level guest service.

Skills

Customer service

Communication

Problem-solving

Team collaboration

Tools

HomHero

RMS

Locking Systems

Task Management Systems

Zoho

Job description

We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world! At Acquire Intelligence, our mission is to help business work smarter. We bring together the best people, efficient processes, and automation to help companies grow faster and operate with confidence. Our purpose is to simplify how businesses work, improve performance, and lead meaningful change across the globe. If you’re passionate about making a real impact through innovation and collaboration, Acquire Intelligence is the place to grow your career. Advance Your Career - Join us today and be part of a team where your work makes an impact!

WHY JOIN THE A-TEAM?

Come for a career, stay for the fun! Here’s what’s waiting for you:

• HMO coverage for you and your family
• Epic Yearly Kick-Off Parties with major giveaways (including a car in 2023!)
• Recognition through our Value Awards — we celebrate your wins
• Real career growth with internal promotions
• Meaningful work with talented and supportive teams
• Your future matters:
  • 900 internal promotions every year
  • 2,700+ leadership training courses
• Extra rewards along the way:
  • 14th Month Pay for employees who complete 5 years with us
  • Generous referral incentives of up to ₱42,000 depending on the role
• Enjoy work-life balance:
  • 12 Vacation Leaves*
  • 12 Sick Leaves*
  • 1 Birthday Leave*

A SNAPSHOT OF YOUR ROLE

Guest Services Agent is a highly focused, energetic, and proactive professional dedicated to ensuring exceptional guest experiences from answering customer inquiries, confirmation of reservations through to post-departure. This role involves troubleshooting potential issues, anticipating guest needs, and working closely with on-ground teams to ensure all guest requirements are met. You will handle inquiries from various channels including email, phone, social media, and web chat, maintaining a high level of efficiency and service excellence.

Customer Engagement

• Anticipate guest needs through active listening and inquisitive questioning.
• Offer prompt, effective service, recommending suitable accommodation options and rates.
• Build rapport and establish brand loyalty throughout the reservation process.
• Respond to phone calls and email correspondence within established timeframes.

Reservation Management

• Create and maintain reservations using correct codes, rates, and guest information.
• Ensure reservations are updated and checked regularly to ensure a flawless check-in and check-out process.
• Process payment transactions in line with company policies.

Guest Engagement: Act as the primary point of contact for guests from reservation confirmation to post-departure. Respond to guest inquiries promptly and professionally across all communication channels. Build rapport and establish brand loyalty through continuous engagement and exceptional service.

Operational Efficiency

• Complete the daily checklist of duties as set out by the Reservations Manager.
• Assist with the coordination of day-to-day duties of the reservations department, ensuring tasks are completed timely and to a high standard.
• Coordinate with on-ground staff 48 hours prior to guest arrival to ensure all preparations are complete.
• Manage guest requests and ensure they are communicated effectively to the relevant teams.
• Maintain accurate and detailed records of all guest interactions and resolutions.

Issue Resolution

• Own guest issues and complaints, resolving them quickly and effectively to ensure the best possible outcome for guests and the company.
• Escalate any potential financial concerns immediately to the Manager.
• Anticipate potential problems and address them proactively.
• Collaborate with on-ground teams to manage any physical needs or issues that require direct intervention.

Collaboration and Team Support

• Cooperate, coordinate, and communicate requirements with other departments to ensure the highest level of guest service and maximum profit.
• Assist the Reservations Manager, Regional Managers, Holiday Managers, Hotel Managers, and Revenue Manager with tasks as instructed.
• Contribute to team development, including training, coaching, and providing constructive feedback.
• Promote and practice Alloggio values of teamwork, mutual respect, integrity, and empowerment among all co-workers.

Source Coordination

• Manage and convert potential bookings from a variety of sources, including web chat, social media, phone calls, emails, tickets, and the intranet.
• Multi-skill across these platforms to ensure a seamless and consistent booking experience for potential guests.
• Ensure speed and accuracy in handling inquiries from all sources, aiming for high conversion rates and exceptional service delivery.

Central Team Collaboration

• Work as part of a central team based across multiple countries and time zones, ensuring collaboration and coordination.
• Be attentive to the needs of team members and guests from different cultures and languages, understanding that vocabulary may have different meanings.
• Avoid working in silos by maintaining open communication and cooperation with all team members.
• Exhibit active listening and act swiftly to address any issues or needs that arise, ensuring a cohesive team environment.

Seasonality and Rostering

• Understand that as a hospitality business, Alloggio must expand and contract with the time of year and seasonality.
• Be flexible and adaptable to work across a 24/7 operation, with rostering running from Monday to Sunday based on business demands.
• During quieter periods, be prepared to assist in other areas of the business, particularly in Guest Services

A BIT ABOUT YOU

• Display excellent communication and interpersonal skills with a commitment to service in all interactions.
• Demonstrate the ability to work under pressure, prioritise effectively, and meet deadlines.
• Exhibit attention to detail and accuracy in all tasks.
• Conduct all duties with a strong professional business ethic.
• Demonstrated experience in a high-volume, fast-paced customer service role.
• Demonstrate competency across all software programs required to conduct the role, including but not limited to: HomHero, RMS, Locking Systems, Task Management Systems.
• Understand and comply with our rate strategies and distribution functionalities of OTA sites.
• Experience with industry-specific applications preferred (e.g., Property Management Systems, RMS, HomeHero, Zoho).
• Effective interpersonal skills with the proven ability to build strong relationships.
• An ambitious, growth mindset with strong problem-solving and negotiation skills.
• Excellent time management and ability to prioritise competing demands.
• A collaborative approach and a commitment aligned to the account’s values.

WHAT WE VALUE

We’re proud of our diverse global team, all working in a collaborative environment and happy to share these common values:

• Curious and Clever: Smart questions spark smart solutions.
• Entrepreneurial Energy: Think like an owner. Solve like a founder.
• Fast with Intent: We move fast and deliver real results.
• Laugh and Learn: We don’t take ourselves too seriously, just our results.

We help companies grow faster and operate smarter by delivering intelligent outsourcing and automation solutions. Our mission is to eliminate inefficiencies, automate with intent, and reallocate work to where it performs best, always guided by safety, flexibility, and innovation. Join the A-Team and experience the A-Life! Acquire Intelligence is an award-winning, global business outsourcer with 10,000 staff and over 16-years’ experience in delivering intelligent contact center and back-office functions for global businesses across many industries including telecommunications, banking and financial services, insurance, media, education and retail. We’re an entrepreneurial business that is highly experienced in working with our partners to solve real-life problems quickly. A genuine partnership approach is at the heart of we do. Our teams are highly proficient in exceeding expectations, especially in situations where in-house teams may be typically challenged with the business processes of “big business.” We have Class A offices in 14 locations across Australia, the Dominican Republic, the Philippines and the United States, as well as comprehensive Work-from-Home environments, where client-permitted. We’re recognized as being Safe, Flexible and Innovative, giving our clients the capability to Outsource with confidence. As a dynamic organization with the ability to take your career to the next level, we’re looking for strong candidates with BPO experience to join our growing team. We value our employees highly and, as such, offer excellent career development programs and competitive compensation and benefits packages. Acquire takes your privacy very seriously. The information collected through this site will only be processed with your prior consent and for the purpose of facilitating your employment opportunities. If you have provided consent and wish to withdraw it, you may click on the account settings and submit a request to delete your information. You may also inform us by writing to the address in the section on “Access Rights to Personal Data” or send us an email to [e-mail]. Please refer to our Privacy Policy at https://acquire.ai/ph/privacy-policy/