General Services Assistant (Warehouse)

Toyota Financial Services Philippines; Cagayan Valley; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading financial service provider in the Philippines is seeking a professional for Asset Appraisal and Inventory Management. Responsibilities include monitoring appraisal reports, managing vehicle inventory, and conducting inspections. Candidates should have experience in asset management and strong organizational skills. This position offers an opportunity to work in a dynamic environment.

Qualifications

• Experience in asset appraisal and inventory management.
• Strong attention to detail and organizational skills.
• Ability to work with external agencies for issue resolution.

Responsibilities

• Monitor daily appraisal reports based on KPIs.
• Consolidate and upload appraisal reports in the system.
• Conduct walk-around inspections of repossessed vehicles.

Job description

80% ASSET APPRAISAL & ROPA INVENTORY MANAGEMENT

• Monitoring of the daily accomplished Appraisal Reports based on the KPIs;
• Consolidation and conversion of issues noted from appraisal reports from appraiser and other supplemental documents to be included to finalize Appraisal Report for review of immediate superior;
• Uploading of duly approved Appraisal Reports in the system.
• Consolidation of vehicle photos and proper linking in the TAAP system based on standard target/schedule required by Asset Management and Disposal Department.
• Handles the distribution of copies of Motor Vehicle Inspection Report (MVIR) of newly repossessed vehicles to concerned units, creation of copies for encoding for placement in e-dashbaord and over-all safekeeping and filing of original copies.
• Handles the update of ROPA Inventory monitoring and encoding of incoming and outgoing vehicles in Cabuyao warehouse and sends updated reports to concerned person-in-charged (PIC) on a daily basis.
• In charged in handling the safekeeping and inventory of personal belongings retrieved from the vehicle prior to disposal following the standard guidelines on reporting to concerned unit/department, safekeeping and updating of inventory and log-book, and provides regular updates and reports to immediate superior.
• Primary custodian of ROPA Inventory vehicle keys, from safekeeping, inventory, proper labeling, and over-all controls of vehicles keys from retrieval to releasing during movement or pull-out of vehicle and updates monitoring of vehicle parking/warehouse location on a daily basis.
• Handles encoding of Motor Vehicle Inspection Report (MVIR) and conducts vehicle inspection in Voluntary Surrendered (VS)/Repossessed units in TFPSH NCR and handles reporting on the on-site vehicle appraisal and completion of reports as part of daily KPI.
• Conducts walk-around inspection of units VS/REPO units from other provincial warehouses and/or yard sites and collects data, with close coordination with PICs, other concerned departments and business partners in gathering documentation requirements.

20% OTHER ADMINISTRATIVE TASKS

a. Recording of daily accomplished Appraisal Reports based on the KPIs;

b. Monitoring and consolidation of observations and findings upon validation of MVIR and

vehicle inspection and closely coordinate with CARD (who will directly coordinate with concerned External Collection Agencies) to immediately resolve the said findings.

c. Uploading of duly approved Vehicle Appraisal Reports in the system.

d. Consolidating of vehicle photos and proper linking in the TAAP system based on standard target/schedule required by Asset Management and Disposal Department.

e. Random physical inspection of ROPA inventory in NCR warehouse and in provincial warehouses as the need arises, to ensure as-is condition as stipulated in Motor Vehicle Inspection Report (MVIR).

• Handles and monitors regular upkeep of the whole office/warehouse premises, perimeters and parking align with standard safety and security practices and housekeeping guidelines as stipulated in the existing policies and procedures.
• Primary custodian of warehouse office supplies and consumable cleaning and PPE supplies consumption, inventory and replenishments and coordinates with general services supplies custodian for replenishments and ordering;
• In charged in receiving and forwarding billings on utilities and other expenses to GSD in head office for payment request processing.
• Primary custodian of Asset Appraisal and Warehouse Management documents and records and handles filing and safekeeping of original copies such as but not limited to the following: a) signed warehouse pass b) Motor Vehicle Inspection Report Form c) Work and Access Permit d) Non-Vehicle Gate Pass e) Service Report of Contractors f) Others and ensures prompt action on reports.