Fleet and Admin Services Coordinator

RELX; Iloilo City; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading company seeks a Fleet and Admin Services Coordinator/Admin Assistant to provide comprehensive administrative support. This role includes managing document flow, front desk operations, and office supplies, requiring strong organizational skills and proficiency in MS Office. Ideal candidates are bachelor's degree holders with 1-2 years of relevant experience and excellent communication abilities.

Qualifications

• At least 1-2 years of relevant work experience.
• Excellent communication skills, both oral and written.
• Administrative work experience is an advantage.

Responsibilities

• Handle the receipt of deliveries and processing of vendor invoices.
• Manage front desk, office supplies, and room reservations.
• Perform duties related to admin service tools as assigned.

Skills

Communication skills

Organizational skills

Time management

Attention to detail

Education

Bachelor's degree

Tools

MS Office (Word, Excel & PowerPoint)

Job description

The Fleet and Admin Services Coordinator/Admin Assistant will perform a wide range of administrative and office support activities for the organization. The role will provide support to nonexecutive employees or groups in the organization by preparing correspondence, reports, presentations, agendas, minutes, etc. The role will also maintain files and other records related to job assignment.

Accountabilities

Handle the receipt of all deliveries, verification and processing of vendor invoices in a timely and accurate manner

• Collate, organize, file and monitor related documents
  
  

Front Desk Management

• Assisting applicants / visitors / VIP
  
  

Mail and package Management

• Manage incoming and outgoing documents and other work-related items.
• Monitor cross-charging of shipment cost by division cost center.
  
  

Shuttle and Driver Management

• Monitors and handles request via shuttle tool
• Shuttle utilization report
• Manage the schedule of shuttle drivers and update shuttle routes appropriately
• Manage maintenance schedule (carwash/interior detailing/for repair)
  
  

Room Reservation Management Meeting & Training Rooms

• Approving and monitoring request
• Generate monthly report
• Walkthrough inspection for meeting & Training Rooms
  
  

Office Supplies Management

• Manage allocation of related consumables per division
• Conduct monthly inventory check
• File stock replenishment accordingly
• Monitor and file request for payment accordingly
• PR filing for office supplies replenishment
  
  

VIP Setup & Welcome Screen

• Monitor VIP Setup and other room setup based on request
• Monitor and update welcome screen for VIP visitors
  
  

Handle Admin Service Tools

• Meeting and Training Room
• Shuttle Request
• Office Supplies Requisition Tool
• Perform other duties as assigned by management
  
  

Qualifications

• Bachelor’s degree holder
• At least 1-2 years of relevant work experience
• Excellent communication skills, both oral and written
• Good organizational and presentation skills
• Administrative work experience in an advantage
• MS Office (Word, Excel & PowerPoint) Proficiency
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Demonstrate strong attention to details
• Excellent time management skills