Finance Officer (VA02-2627)

Colombo Plan Staff College; Pasig; On-site; PHP 520,000 - 940,000; Full time

Job summary

Colombo Plan Staff College in Manila is seeking a Finance Officer to manage all financial transactions and ensure accurate accounting for the staff college. The role demands strong analytical skills and meticulous financial control across budgeting, reporting, and compliance.

The successful candidate will oversee annual budgets, payroll disbursements, government contributions, and financial audits, with CPA eligibility preferred and a degree in a finance-related field and 3–5 years of experience.

Qualifications

• Bachelor’s Degree in Business/Finance, Economics, Management or related field; 3–5 years of finance experience, or Master’s in Financial Management/Accounting.
• CPA certification with valid registration is required or eligible.
• Experience with government payroll contributions and financial reporting.

Responsibilities

• Prepare annual operating budget for Governing Board review and approval.
• Monitor payments and program expenditures and certify fund availability.
• Monitor MC contributions and prepare status reports and related correspondence.
• Prepare financial statements, balance sheets, and audit schedules.
• Oversee payroll disbursement and government contributions (SSS, PhilHealth, HDMF).
• Support external financial audits and maintain compliant accounting records.

Skills

Math & analytics

English fluency

Accounting software

Bank reconciliation

ERP/GLS proficiency

Education

Bachelor’s or Master’s in finance-related field

Tools

GLS

Quick Financial System

ERP

Job description

The Colombo Plan Staff College (CPSC) is an intergovernmental international organization for Human Resources Development. It aims to assist its 16 member countries in developing and enhancing their technical and vocational education systems.

The following are the main functions of CPSC:

• Provide training programs of further professional education and training to persons responsible for the planning, development, administration, and supervision of Technical and Vocational Education and Training (TVET) and persons in vital supporting roles;
• Conduct conferences, symposia, and workshops on various aspects of TVET;
• Manage customized programs for identified specific and immediate training, benchmarking, and consultancy needs of varied types of organizations;
• Undertake research and development projects for knowledge sharing and benchmarking in TVET;
• Assist member countries in developing their technical teacher education and training facilities;
• Collect and disseminate information on technical education and training; and
• Act as a facilitator of member countries in transforming the TVET framework by modifying the training and development strategies, program offerings, and research and development efforts.

Duties and Responsibilities of the Finance Officer

The Finance Officer is responsible for managing all financial transactions of the Staff College.

Specific Duties

• Prepare annual operating budget for review and approval of the Governing Board;
• Monitor, review, and verify all requests for payments and program-related expenditures (e.g., Course Budget Breakdown (CBB), and certify fund availability against the allocated budget for approval of the Director General;
• Monitor Member Country (MC) annual contribution remittances, submit MC contribution status report, and prepare official correspondence related to collection of member country contributions;
• Prepare financial statements for midyear and annual reporting;
• Prepare weekly cash position report to monitor bank balances and time deposits;
• Record and analyze transactions for cash disbursements and receipts in the General Ledger System (GLS), Quick Financial System, and prepare bank reconciliations for each bank account;
• Secure time deposits and other negotiable instruments (i.e., checkbooks and Certificates of Time Deposit)
• Prepare balance sheets, income statement schedules, and trial balance for the conduct of financial audit.
• Facilitate the conduct of external financial audit to ensure an up-to-date financial accounting system;
• Review and ensure the completion of every liquidation of advances;
• Facilitate monthly payroll disbursement for the staff, and the accurate and timely payment of required government contributions (SSS, PhilHealth, HDMF);
• Provide analytical support and recommendations on key financial issues of the Staff College;
• Serve as a member of the secretariat to the Governing Board;
• Undertake other tasks and assignments as may be assigned from time to time.

Qualifications and Requirements

Education and Experience

• Bachelor’s Degree in Business Accountancy and Finance, Economics, Management, or any related fields, with at least 3 - 5 years of relevant work experience in Finance Administration and Management; or Master’s Degree in Financial Management, Business and Accountancy, or any related fields.

Professional Eligibility

• Certified Public Accountant, with valid registration and certification

Technical Competencies

• Superior mathematical and analytical skills
• Knowledgeable in bank reconciliation processes
• Proficient in Accounting Software (GLS, Quick Financial System, Enterprise Resource Planning )
• Knowledgeable in various online banking transactions for the remittance of salary, compulsory government contributions, and inquiry of deposit accounts
• Knowledgeable in financial audit processes and requirements
• Excellent command of the English language, both written and spoken
• Proficient in computer applications and systems

Behavioral Competencies

• High standards of ethics and confidentiality to handle sensitive information
• Proven ability to prioritize workload and workflow
• Excellent time management skills
• Ability to exercise excellent decision-making skills, good judgment, and show initiative and be proactive
• Detail-oriented
• Excellent organizing skills
• Ability to contribute to their team members’ development and effectiveness
• Ability to work with very little or no supervision
• Ability to handle stress, work well under pressure, and within tight deadlines