Finance Assistant, Mandarin Speaking

Spreetail Inc.; Philippines; Remote; PHP 240,000 - 360,000; Full time

Job summary

Spreetail Inc. is seeking a detail‑obsessed Finance Assistant to own the weekly billing cycle for Platform Services customers, many of whom are based in China. You will pull data from multiple systems, build clean spreadsheets, verify contract terms, and send invoices on time.

Fluency in Mandarin is required to communicate with Chinese-speaking contacts. This hands‑on, high‑volume role demands accuracy, deadlines, and strong collaboration with internal teams to resolve billing queries and ensure

Qualifications

• Experience creating invoices and other customer-facing financial documents.
• Ability to pull data from multiple systems and consolidate results.
• Attention to formula accuracy and internal consistency with contracts.
• Strong MS Excel skills including lookups and large data sets.
• Fluent in English and Mandarin, written and spoken, for customer communication.

Responsibilities

• Produce detailed invoices for Platform Services customers with supporting docs.
• Consolidate billing and cost data from Outbound, Operations, and Warehouse weekly.
• Check invoices for accuracy against contracts before approval.
• Submit billing files for internal approval and issue invoices to customers.
• Liaise with stakeholders on invoice calculations and contract terms.
• Communicate with Mandarin-speaking customer contacts to resolve issues.

Skills

Billing & invoicing

Excel (vlookup, large data)

Mandarin (fluent)

English (fluent)

Data analysis

P&L understanding

Job description

Spreetail propels brands to increase their ecommerce market share across the globe while improving their operational costs. Learn how we are building one of the fastest-growing ecommerce companies in history: www.spreetail.com. Spreetail's Platform Services team bills warehousing, fulfilment, freight, and other operational costs to our customer brands, many of which are based in China.

We are looking for a detail-obsessed, bilingual Finance Assistant to own the weekly billing cycle for these accounts; pulling data from multiple systems, building it into clean, accurate spreadsheets, checking it against contract terms, and getting invoices approved and out the door to customers on time, every time. This is a hands‑on, high-volume, high‑accuracy role. You will be the last line of defence before an invoice reaches a customer, so a sharp eye for numbers and an instinct for when something “looks off” are essential. Because our customers in this segment are Chinese brands, fluency in Mandarin is required to communicate with them directly and resolve queries smoothly.

How you will achieve success:

• Produce detailed invoices for Platform Services customers, with supporting documentation in line with contracted terms.
• Pull billing and cost data from multiple systems and teams (Outbound, Operations, Warehouse) each week and consolidate it into a sensible, well‑organised format.
• Check every billing file and invoice for formula accuracy, internal consistency, and alignment with the contract before it moves forward, including a final sense check for anything that looks unusual.
• Submit billing files and invoices for internal approval, then issue approved invoices directly to customers.
• Liaise with internal and external stakeholders on invoice calculations, queries, and contract terms.
• Work closely with Platform Services account managers to investigate and resolve customer billing queries.
• Communicate directly with Chinese‑speaking customer contacts in Mandarin to clarify billing details and resolve issues.

What experiences will help you in this role:

• Highly intelligent, diligent, and detail‑obsessed, comfortable being the final check before money moves.
• Able to work to tight, non‑negotiable deadlines.
• Confident working with a variety of internal and external stakeholders.
• Experience working with high volumes of data across multiple sources.
• Experience creating invoices or other customer‑facing financial documents.
• Understanding of a P&L and how billing feeds into it.
• Highly proficient in MS Excel (formulas, lookups, and large data sets).
• Fluent in English and Mandarin, spoken and written, to a business standard.
• Able to work UK hours (8:15–17:15).

This is a remote position and requires candidates to have an available work‑from‑home setup.

Desktop/Laptop system requirements:

• 4th generation or higher, at least Intel i3 or equivalent processor
• at least 4GB RAM
• Windows 10 and above or MAC OSX operating system
• You are required to provide your own dual monitors

A strong and stable internet connection (A DSL, cable or fiber wired internet service with 10 Mbps plan or higher for primary connection).

• PC Headset
• A high‑definition (HD) external or integrated webcam with at least 720p resolution