Finance and Operations Specialist

STAFF X; Metro Manila; On-site; PHP 360,000 - 720,000; Full time

Job summary

STAFF X is seeking a Finance & Operations Specialist to partner with the Finance Lead in day-to-day accounting, billing, payroll, and statutory compliance across Australia and the Philippines. You will own routine bookkeeping, multi-currency invoicing, AR and AP processing, payroll calculations, and statutory filings while ensuring accuracy and confidentiality.

You will manage routine reconciliation tasks, prepare payroll computations for review, and support year-end compliance.

Qualifications

• Bachelor's degree in accounting, finance, business administration, or related field.
• 2–4 years of hands-on bookkeeping, billing, or accounting operations including payroll.
• Proficiency with Xero accounting software (multi-currency handling preferred).
• Knowledge of Philippine statutory requirements (BIR taxes, SSS, PhilHealth, Pag-IBIG).
• Advanced skills in Google Sheets / MS Excel (formulas, data reconciliation).
• High autonomy, meticulous attention to detail and confidentiality in payroll and tax data; strong written/spoken English.

Responsibilities

• Draft, issue, and send routine client invoices at approved rates and terms.
• Monitor AR aging, send reminders and statements, resolve billing queries.
• Code supplier bills in Xero, process staff expense reimbursements, prepare payment batches.
• Reconcile daily bank feeds in Xero for both entities; prepare month-end reconciliations.
• Collect and organize digital receipts, tax invoices, and bank statements.
• Record asset additions in fixed asset register and post recurring journals.
• Prepare payroll computations for Finance Lead's review and payout.
• Generate and send payslips post sign-off; address payslip and contribution queries.
• Submit monthly SSS, PhilHealth, and Pag-IBIG reports and generate payment references.

Education

Bachelor's in Accounting/Finance

Tools

Xero

Google Sheets

MS Excel

Job description

About the role

The Finance & Operations Specialist partners directly with the Finance Lead to prepare and execute day-to-day accounting, billing, payroll, and statutory compliance workflows across both Australian and Philippine entities. The role requires a proactive, detail-oriented professional who can independently own routine bookkeeping, standard multi-currency invoicing and collections, statutory remittances based on approved payroll, and employee records administration, and who can accurately prepare payroll computations and statutory filings for review. The Specialist acts as the preparer in a preparer/reviewer (four-eyes) control for payroll, withholding taxes, and year-end compliance, while the Finance Lead reviews and approves these outputs. By owning daily operational execution, the Specialist frees the Finance Lead to focus on executive reporting, cash flow management, and strategic financial advice, and ensures business continuity during planned leave and peak year-end workloads.

Key responsibilities

• Draft, issue, and send routine client invoices at approved rates and terms, and maintain recurring billing templates in Xero

• Monitor Accounts Receivable (AR) aging, send scheduled payment reminders and statements of account, and resolve routine client billing queries

• Enter and code supplier bills in Xero, verify supporting invoices/receipts, process staff expense reimbursements within policy, and prepare payment batches for the Finance Lead's release

• Code and reconcile daily bank feeds in Xero for both Australian and Philippine entities, maintain bank rules for recurring transactions, and prepare month-end bank and clearing-account reconciliations for review

• Collect, match, and organize digital receipts, tax invoices, and bank statements in shared cloud repositories

• Record asset additions in the fixed asset register under the approved capitalisation policy, and post recurring journals from approved schedules

• Collect, verify, and consolidate time logs, leave requests, and adjustments for Australian and Philippine payroll runs

• Prepare payroll computations (gross-to-net, statutory contributions, withholding tax, and adjustments) for the Finance Lead's review and approval before payout

• Generate and send individual pay slips to employees following payout sign-off, and act as first point of contact for employee payslip, leave balance, and contribution queries

• Prepare and submit monthly SSS, PhilHealth, and Pag-IBIG contribution reports and generate payment references

About you

• Bachelor's Degree in Accountancy, Finance, Business Administration, or a related field

• 2–4 years of hands-on experience in bookkeeping, billing, or accounting operations, including payroll preparation

• Demonstrated proficiency in Xero accounting software (multi-currency handling preferred)

• Working knowledge of Philippine statutory requirements (BIR withholding taxes and year-end reporting, SSS, PhilHealth, Pag-IBIG)

• Advanced skills in Google Sheets / MS Excel (formulas, formatting, data reconciliation)

• High level of autonomy, acute attention to detail and accuracy, strict confidentiality in handling payroll and tax data, and strong written/spoken English communication skills