Facilities Operations & Procurement Manager

IncepBio Private Limited; Hinoba-an; On-site; PHP 250,000 - 420,000; Full time

Job summary

IncepBio Private Limited in the Philippines is seeking a meticulous procurement professional to manage purchasing, vendor relationships, and supply chain tasks essential for daily operations.

The role covers processing orders, maintaining records, coordinating with departments, and ensuring cost-effective, compliant procurement practices. This on-site position offers opportunities to optimize processes and support company operations.

Responsibilities

• Coordinate travel arrangements and accommodations as required.
• Handle incoming and outgoing mail and packages.
• Order office supplies and maintain inventory of supplies including Housekeeping and office stationery items.
• Assist with special projects and events as required.
• Coordinate with outside vendors for more complex building maintenance tasks.
• Manage housekeeping tasks, including cleaning common areas, restocking supplies, and maintaining a clean and tidy workspace.
• Assist with safety and security measures, such as ensuring fire extinguishers and smoke detectors are in good working order.
• Manage tasks or repairs related to ACs, CCTVs, Fire extinguishers, Electrical works, office furniture, laptops and other general requirements.
• Manage and supervise the security and the housekeeping departments.
• Review purchase requisitions and ensure compliance with procurement policies and procedures.
• Identify potential vendors and solicit quotes and proposals for goods and services.
• Analyze proposals and negotiate contracts and terms with vendors to obtain the best possible price, quality, and delivery.
• Create and process purchase orders for approved purchases.
• Follow up on outstanding purchase orders to ensure timely delivery.
• Work with the receiving department to ensure accurate receipt of goods and services.
• Maintain accurate records of all purchases, including purchase orders, invoices, and delivery receipts.
• Resolve discrepancies or issues with vendors as needed.
• Conduct periodic vendor evaluations to assess performance and identify areas for improvement.
• Maintain and update purchasing policies and procedures to ensure compliance with applicable regulations and industry best practices.
• Participate in cross-functional teams to improve procurement processes and achieve cost savings.
• Collaborate with other departments to understand their purchasing needs and develop strategies to meet those needs while achieving cost savings and maintaining quality standards.

Job description

IncepBio Private Limited in the Philippines is seeking a meticulous procurement professional to manage purchasing, vendor relationships, and supply chain tasks essential for daily operations.

The role covers processing orders, maintaining records, coordinating with departments, and ensuring cost-effective, compliant procurement practices. This on-site position offers opportunities to optimize processes and support company operations.