Facilities Coordinator

NTT Limited; Pasig; On-site; PHP 300,000 - 420,000; Full time

Job summary

NTT DATA is seeking a Skilled Facilities Administrator to manage complex maintenance and repairs within our facilities. You will ensure requests are handled per service level agreements and may lead the team in the Facilities Manager's absence.

You will coordinate schedules, maintain records, and work with security, cleaning, and building services teams to keep environments safe and functional. We value proactive, independent workers with strong communication skills, attention to detail, and a

Qualifications

• Proactive and motivated to work independently.
• Good knowledge of general hygiene practices.
• Good knowledge of facility layout.
• Excellent verbal and written communication skills.
• Detail oriented with strong organizational skills.
• Excellent knowledge of safety practices.
• Ability to manage time effectively and work under pressure.
• Ability to coordinate the work of others.

Responsibilities

• Checks that all maintenance and repairs requests are carried out in line with the service level agreement.
• Provides support with distribution of and response to all facilities service requests.
• Ensures daily building inspections and safety compliance.
• Documents and reports on maintenance progress to management.
• Coordinates routine maintenance and repairs schedules.
• Maintains maintenance database and updates records.
• Ensures facilities, offices and equipment meet required standards and service levels.
• Liaises with internal and external stakeholders including security and cleaning staff.
• Escalates non-performance to management.
• Performs other tasks as required by management.

Skills

Proactive

Independent work

Time management

Verbal communication

Written communication

Detail oriented

Safety practices

People coordination

Education

High school certificate

Vocational training

Job description

Make an impact with NTT DATA

Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.

Your day at NTT DATA

The Skilled Facilities Administrator is responsible for managing more complex general maintenance and repairs within the organization. This role ensures that all maintenance and repairs requests received within the organization are carried out in line with the service level agreement. This role may act as an informal team leader as required by the Facilities Manager / Leader.

Key responsibilities

• Checks that all maintenance and repairs requests received within the office environment and related buildings are carried out in line with the service level agreement.
• Provides support with the distribution of and response to all service requests related to the facilities.
• Checks that daily building inspections and ensures that all work undertaken conforms to the Health and Safety Act.
• Documents and reports on in progress, new and/or completed maintenance, and repair requests to management.
• Coordinates routine maintenance and repairs schedule.
• Provides support with ensuring that the tasks are completed according to the schedule and update and maintain the maintenance database.
• Ensures that buildings, offices and equipment are maintained to the required standards and that service levels are met.
• Provides support to ensure that all office facilities, tools, equipment, and stock (office consumable) levels are maintained and securely stored.
• Liaises with all internal and external stakeholders including building services management, security, and access control and cleaning staff.
• Escalates non-performance of internal and external stakeholders to the management.
• Checks all contractor documentation and maintain records such as permits, leases and correspondence on behalf of the business.
• Performs any other relevant tasks as required by management.

To thrive in this role, you need to have

• Proactive and motivated and can work independently.
• Good knowledge of general hygiene practices.
• Good knowledge of facility layout.
• Good verbal and written communication skills.
• Detail orientated with good organizational skills.
• Excellent knowledge of safety practices.
• Good at time management.
• Ability to work well under pressure.
• Able to deal with people sensitively, tactfully, diplomatically, and professionally at all times.
• Ability to coordinate the work of others.

Academic qualifications and certifications

• High school certificate.
• Relevant vocational training.

Required experience

• Solid demonstrated experience gained in a similar role and preferably a related work environment.
• Previous team leader experience preferred.

Workplace type

On-site Working

About NTT DATA

NTT DATA is a $30+ billion business and technology services leader, serving 75% of the Fortune Global 100. We are committed to accelerating client success and positively impacting society through responsible innovation. We are one of the world’s leading AI and digital infrastructure providers, with unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and application services. Our consulting and industry solutions help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more than 70 countries. We also offer clients access to a robust ecosystem of innovation centers as well as established and start-up partners. NTT DATA is part of NTT Group, which invests over $3 billion each year in R&D.

Equal Opportunity Employer

NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category.

Join our growing global team and accelerate your career with us.

Is innovation part of your DNA?

Do you want to enable a connected future for people, organizations, and society? Join our growing global NTT family and you’ll be part of the world’s largest ICT company (by revenue). We’ve combined the capabilities of 28 remarkable companies to become one, leading technology services provider. Together, we help our people, clients, and communities do great things with technology to create a more secure and connected future. We employ 40,000 people across 57 countries. By bringing together the world’s best technology companies and emerging innovators, we work together to deliver sustainable outcomes to businesses and the world. Innovation is part of our DNA. We believe it’s key to what makes us different. So, we strive to move forward, challenge the status quo, and drive excellence through the technologies we integrate and the services we deliver around the world. The result is connected cities, connected factories, connected healthcare, connected agriculture, connected conservation, connected mobility, and connected sport. Together we enable the connected future. You’ll be joining a global employer that is committed to attracting, growing and keeping the best talent. A place where you will be at the heart of our success!