Executive Secretary To The President

Buscojobs; Metro Manila; On-site; PHP 360,000 - 480,000; Full time

Job summary

A reputable company in Makati City is seeking an experienced Executive Secretary to support senior management. The ideal candidate will have strong organizational skills, the ability to handle confidential documents, and exceptional communication abilities. This full-time role requires a detail-oriented individual ready to take on a pivotal position. Offered benefits include meal allowances, shuttle services, and health management offerings.

Benefits

Transportation and Meal Allowance

Shuttle Service

Health Maintenance Organization (HMO)

Leave Credits: 15 Sick Leave + 15 Vacation Leave

Qualifications

• Proven experience as an Executive Secretary or similar administrative role.
• Strong English communication and interpersonal skills.
• Detail-oriented with the ability to anticipate needs.

Responsibilities

• Oversee daily operations through collaboration with senior management.
• Manage calendars and coordinate corporate meetings.
• Act as the point of contact among executives, employees, and clients.

Skills

Organizational skills

Multitasking abilities

English communication

Interpersonal skills

Discretion and confidentiality

Problem-solving skills

Tools

Microsoft Office 365

Job description

Executive Secretary To The President

Makati City, National Capital Region

Salary: ₱360000 - ₱480000

Posted 1 day ago

Job Description

OVERVIEW

Looking for an experienced and organized individual ready to take on a pivotal role in our company. We're currently seeking a proactive and detail-oriented Executive Secretary to be based in Makati City.

Key Responsibilities

• Oversee daily operations through collaboration with senior management and division leads.
• Perform a range of administrative tasks including managing calendars, generating correspondence, organizing files, and coordinating corporate meetings and follow-ups.
• Act as the point of contact among executives, employees, clients, and external partners.
• Handle company and project-related documents, including letters, meeting minutes, memos, progress reports, and other technical documents.
• Prepare and monitor budget.
• Manage communication between management and different departments and customers.
• Liaise with internal and external executives on various projects and tasks to achieve goals and nurture business relationships.
• Undertake highly confidential and delicate assignments.
• Coordinate complex scheduling and extensive calendar management.
• Manage content and flow of information to senior leadership.
• Handle business trip documentation, hotel bookings, and transportation arrangements for executives, expatriates, and VIP guests.

Qualifications

• Proven experience as an Executive Secretary or similar administrative role.
• Excellent organizational and multitasking abilities.
• Strong English communication and interpersonal skills.
• Proficient in Microsoft Office 365.
• High level of discretion and confidentiality.
• Detail-oriented with the ability to anticipate needs.
• Ability to work independently and proactively.
• Strong problem-solving skills.
• Knowledge of budget management.
• Experience in handling highly confidential and delicate assignments.
• Familiarity with project-related documents and technical documents.
• Prior experience in coordinating complex schedules and extensive calendar management.
• Exceptional coordination skills and top-of-the-line customer service.

Other Information

Working Conditions: Onsite, Office + Travel for work and errands. Monday to Friday, 8:00 AM to 5:00 PM or 6:00 AM to 2:00 PM; Saturday, 8:00 AM to 12:00 PM (half day).

Hiring Process: Initial Interview (HR Online); 2nd Interview (HR VP In-person); Final Interview (President In-person). Transportation and Meal Allowance, Shuttle Service, HMO, Leave Credits: 15 SL + 15 VL.

Job Types: Full-time, Permanent