Executive Coordinator (To the CEO)

BPO Relations; Quezon City; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading company based in Quezon City is looking for an Executive Coordinator to support the CEO. This role demands a proactive individual experienced in managing schedules, communication, and project coordination. Ideal candidates will thrive in a fast-paced environment with strong organizational skills and a background in executive assistance or project management.

Qualifications

• 2+ years of experience as an Executive Assistant or similar role.
• Experience as a virtual assistant or in project management is highly desirable.
• Exceptional organizational and time management skills.

Responsibilities

• Provide high-level administrative support to the CEO, managing schedules and meetings.
• Act as a point of contact for stakeholders, handling communications and drafting correspondence.
• Assist in project management and execution, ensuring deadlines are met.

Skills

Organizational skills

Time management

Communication

Problem Solving

Interpersonal skills

Education

Bachelor's degree (preferred)

Tools

Microsoft Office Suite

Google Workspace

Zoom

Slack

Notion

Job description

Are you a highly organized, proactive, and adaptable professional looking for a challenging role in a dynamic, fast-paced environment? We are seeking an exceptional Executive Coordinator to provide comprehensive support directly to our CEO. This pivotal role requires a self-starter with a proven ability to anticipate needs, manage complex schedules, and handle diverse tasks with discretion and efficiency.
If you have a background that includes virtual assistant experience or project management, and thrive in a high-energy setting, we encourage you to apply!

Responsibilities:

• Executive Support: Provide high-level administrative and strategic support to the CEO, managing their calendar and scheduling meetings.
• Communication Hub: Act as a primary point of contact for internal and external stakeholders, screening and prioritizing communications (emails, calls, inquiries) and drafting correspondence on behalf of the CEO.
• Meeting Management: Prepare agendas, presentations, and briefing materials for meetings. Attend meetings as needed, take comprehensive notes, and ensure timely follow-up on action items.
• Project Coordination: Assist in the planning, execution, and monitoring of various projects, ensuring deadlines are met and deliverables are completed to a high standard. This may include light project management tasks, tracking progress, and communicating updates.
• Information Management: Organize and maintain highly confidential files, documents, and records, ensuring easy retrieval and strict confidentiality.
• Research & Analysis: Conduct research, compile data, and prepare reports, summaries, and presentations as required by the CEO.
• Problem Solving: Proactively identify potential issues and devise solutions to streamline processes and improve efficiency.
• Ad-Hoc Duties: Take on special projects and other administrative duties as assigned, demonstrating flexibility and a willingness to learn.

Qualifications:

• Proven experience (2+ years preferred) as an Executive Assistant supporting senior-level executives, ideally in a fast-paced or high-growth company.
• Demonstrated experience as a virtual assistant or a strong background in project management is highly desirable.
• Exceptional organizational and time management skills, with the ability to prioritize effectively and manage multiple tasks simultaneously without compromising quality.
• Excellent written and verbal communication skills, with a keen eye for detail and strong proofreading abilities.
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with virtual collaboration tools (e.g., Google Workspace, Zoom, Slack, Notion).
• Ability to maintain the highest level of confidentiality and exercise discretion in all matters.
• Strong interpersonal skills with the ability to build rapport and communicate effectively with diverse personalities.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Bachelor's degree preferred, but equivalent experience will be considered.

Ready to make a significant impact and contribute to the success of our leadership? Apply now! Fill out this form: https://noteforms.com/forms/online-applicant-form-8vqz0v