Executive Assistant (US Accounting Experience)

TOA Global; Cebu City; On-site; PHP 400,000 - 600,000; Full time

Job summary

TOA Global seeks an experienced Executive Assistant to support the CFO, providing essential administrative capabilities and project management. This full-time, onsite role in Cebu City requires high proficiency in English, attention to detail, and proactive problem-solving skills to aid in various administrative tasks and travel coordination.

Qualifications

• High attention to detail/accuracy in administrative tasks.
• Proficient in spreadsheets, data management, and presentation preparation.
• Proactive individual able to meet the needs of the CFO and teams.

Responsibilities

• Prepare agendas, documents, and handle communication for CFO.
• Coordinate U.S. travel and assist in launching new office locations.
• Manage timelines and tasks for complex projects.

Skills

Attention to detail

Spreadsheet skills

Data analysis

Presentation skills

Project management

English proficiency

Job description

US Executive Assistant

Shift: 9PM-6AM PHT

Arrangement: Onsite, Full Time

Unlock your potential! At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, Philippines, South Africa, and South America, supporting our global clients in the accounting industry.

About this role…

• Extremely capable administrative abilities, including the range of normal EA tasks

o Prepare agendas, briefing documents, and decks for meetings and strategy sessions

o Serve as a liaison to the CFO for external stakeholders, vendors, auditors, regulators, etc.

o Handle communication on behalf of the CFO, when applicable

o Handle confidential or sensitive financial information with discretion

• High attention to detail/accuracy

• Spreadsheet, data, analysis skills

• Presentation/slide deck creation skills

• High written and spoken English proficiency; very accurate and professional

• Project management abilities, formulating and managing timelines, deadlines, and tasks for complex projects and initiatives. Break down complex projects into manageable tasks.

• Competent pulling and understanding financial reports and data from accounting software, ERPs, CRMs, etc.

• Ability to coordinate U.S. travel, with cost-consciousness

• Ability to help the CFO launch new locations in U.S. cities, including coordinating with realtors, local people, and agencies to set up offices.

• Generally, a proactive, forward-thinking individual who is able to find ways to meet the needs of the CFO and related teams.