Executive Assistant to CAO | Governance & Events

JPMorganChase; Philippines; On-site; PHP 300,000 - 540,000; Full time

Job summary

JPMorganChase is seeking an Administrative Assistant to provide high-quality administrative and operational support to the Chief Administrative Officer and leadership team. You will manage complex scheduling, coordinate meetings and materials, and drive timely follow-through on action items.

You will partner across teams to support governance documentation, workplace operations, and key initiatives and events.

Qualifications

• Bachelor's degree or equivalent practical experience.
• At least 3 years of administrative or executive support experience.
• Demonstrated ability to manage confidential information with professionalism and discretion.
• Strong organization, prioritization, and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Ability to coordinate multiple stakeholders and deliverables in a fast-paced environment.
• Attention to detail and ability to produce accurate, high-quality materials.

Responsibilities

• Manage executive calendars, meeting schedules, and travel arrangements.
• Coordinate meeting logistics, including invites, rooms/virtual details, and attendee alignment.
• Prepare agendas, briefing notes, and meeting materials in advance of leadership discussions.
• Track action items, owners, and due dates; follow up to support timely closure.
• Partner with cross-functional stakeholders to coordinate deliverables and leadership priorities.
• Support executive communications, presentations, and routine reporting.
• Maintain governance records, trackers, and documentation in line with internal requirements.
• Coordinate office logistics, visitor support, and onboarding-related administrative tasks.
• Support programs, workshops, engagement activities, and internal/external events.
• Process expenses, invoices, and procurement-related requests using established procedures.

Skills

Admin experience

Discretion

Organization

Time management

Communication

MS Office

Stakeholder coordination

Attention to detail

Education

Bachelor's degree

Tools

Outlook

Word

PowerPoint

Excel

Job description

JPMorganChase is seeking an Administrative Assistant to provide high-quality administrative and operational support to the Chief Administrative Officer and leadership team. You will manage complex scheduling, coordinate meetings and materials, and drive timely follow-through on action items.

You will partner across teams to support governance documentation, workplace operations, and key initiatives and events.